Catering Sales Coordinator

Catering Sales Coordinator

Brooklyn, NY 11206

About Us

Green Top Farms is a New York-based food service company specializing in farm-fresh meals for enterprise workplace dining and corporate catering. We partner with leading companies to deliver elevated daily dining and hospitality experiences, using seasonal ingredients and thoughtful operations to create consistent, high-quality service at scale.

Our mission is to build a more sustainable and equitable food system, starting by reconnecting consumers and local farmers. We believe the results of strengthening that connection are better nutrition, tastier food, greater social justice, and reduced environmental impacts. Our menus reflect this attention to bringing nutritious, delicious food to those who need it most.

Position Overview

The Sales Coordinator is an entry-level role that keeps our sales and business development engine organized and moving. You will provide the administrative backbone for an experienced sales team, handling the coordination, data, and follow-through that let our senior sellers focus on clients and growth. You will work closely with and learn directly from our CEO and Biz Dev Manager, gaining hands-on exposure to how enterprise dining and catering accounts are won and grown.

This is a strong fit for someone early in their career or changing careers into sales. We are looking for a candidate who is:

• Highly organized, reliable, and detail-oriented
• Eager to learn sales and business development from the ground up
• Comfortable owning administrative work that keeps a team on track
• A clear communicator who follows through without being chased

The ideal candidate brings energy and coachability, takes ownership of the details, and wants to grow into a client-facing sales or account role over time.

Responsibilities

Sales Administration & Coordination (35%)

• Keep the sales process organized and running day to day.
• Prepare and format proposals, quotes, menus, and contracts for review
• Maintain the team's sales calendar and schedule client and prospect meetings
• Organize sales collateral, templates, and shared files so they are easy to find
• Enter and track sales activity and orders accurately across our systems
• Coordinate clean handoffs from sales to operations, culinary, and account management

CRM & Pipeline Support (25%)

• Keep our client and prospect data accurate and useful.
• Maintain up-to-date records in our CRM (HubSpot), logging calls, activities, and next steps
• Keep pipeline data clean so reporting reflects reality
• Run and format sales reports and help track team KPIs and targets
• Flag follow-ups, renewals, and at-risk items to the senior team

Client & Prospect Support (20%)

• Support responsive, professional communication with clients and prospects.
• Respond to inbound inquiries and route them to the right person
• Support outreach by scheduling calls, sending follow-up materials, and confirming details
• Help coordinate tastings, sample drop-offs, and event logistics
• Prepare menus and pricing for the sales team and answer routine client questions

Learning & Development (10%)

• Grow toward a client-facing sales or account role.
• Shadow the CEO and Biz Dev Manager on calls, meetings, and pitches
• Take notes, capture action items, and complete follow-ups
• Build product, menu, and market knowledge over time

Cross-Functional & General Support (10%)

• Support the broader team as priorities require.
• Coordinate with operations, culinary, and account management on shared work
• Assist with catering and event support as needed
• Take on additional administrative duties that help the sales team succeed

Qualifications

Required Qualifications

• 0 to 2 years of professional experience, or equivalent transferable experience from another field
• Highly organized with strong attention to detail
• Strong written and verbal communication skills
• Comfortable using Google Workspace or Microsoft Office
• Genuine eagerness to learn sales and business development
• A commitment to personal accountability and continuous learning

Preferred Qualifications

• Interest in food service, hospitality, or sustainability
• Familiarity with a CRM platform (HubSpot preferred)
• Experience with project management software (Asana preferred)
• Bachelor's degree or equivalent experience

Key Competencies

• Organization and follow-through
• Clear and proactive communication
• Eagerness to learn and coachability
• Reliability and ownership

Role Details

Title: Sales Coordinator

Job Type: Full-time, Hourly, Hybrid

Location: New York City

Schedule: Monday through Friday. Occasional evenings or weekends for events based on business needs

Reports to: Director of Business, with day-to-day mentorship from the CEO and Biz Dev Manager

Wage: $25-30/hour

Benefits

• Medical insurance
• Sick leave
• Paid time off that increases with tenure
• 401(k)
• Daily family meal
• Potential for bonuses through our Green Shares employee bonus program

Green Top Farms is an equal opportunity employer and is committed to fostering a diverse and inclusive workplace. We do not discriminate on the basis of race, color, religion, creed, gender, gender identity or expression, sexual orientation, national origin, age, disability, marital status, citizenship status, veteran status, or any other characteristic protected by federal, state, or local law, including the New York State Human Rights Law.

We are committed to providing reasonable accommodations for qualified individuals with disabilities and for religious observances, in accordance with applicable laws.