Executive Assistant

Job Description

Job Description

Executive Assistant  

Location: San Francisco, CA 94103 (Hybrid - Tues, Weds, Thurs in office)
Job Type: 2 month W2 Contract (Possibility to Extend)
Pay Rate: $30 - $35 / Hour

Are you a proactive, highly organized professional who thrives in a fast-paced, global environment? We are seeking an Executive Assistant to provide comprehensive support to multiple leaders within our Global Talent Acquisition organization.

In this role, you will anticipate the needs of our leaders and teams, solve complex operational challenges before they arise, and work closely with cross-functional partners across Talent Acquisition and the broader People organization.

What You'll Do

• Calendar & Schedule Management: Manage complex calendars for multiple leaders using Google Calendar, vetting and prioritizing requests based on rapidly shifting business needs.
• Meeting Preparation: Ensure leaders arrive prepared and on time with necessary context, materials, and coordination across global time zones.
• Meeting Contribution: Support leadership and team meetings by taking notes, tracking action items, and managing follow-ups.
• Global & Hybrid Logistics: Navigate the intricacies of supporting a global organization within a complex conference room and hybrid working environment.
• Event Coordination: Partner with fellow EABPs to plan leadership meetings, team events, All Hands, summits, and offsites.
• Travel & Expenses: Coordinate domestic and international travel arrangements (including visa processing and detailed itineraries), process expense reports, and manage team morale budgets.
• Project Tracking: Follow up on project deadlines, action items, and deliverables, while assisting with onboarding and team operational needs.
• Operational Backup: Provide support for facility/space planning logistics and offer backup coverage for leaves or administrative vacancies as needed.

Qualifications

Basic Qualifications

• Minimum 2+ years of administrative experience.

Preferred Qualifications

• Minimum 4+ years of administrative experience.
• Minimum 2+ years of experience supporting a VP-level leader or above in any scoped business, or a Director-level leader or above in a global business.
• Bachelor's degree or equivalent practical experience.
• Demonstrated experience with Google Workspace, including Google Calendar.
• Experience supporting multiple leaders simultaneously.
• Excellent written and verbal communication skills.