Administrative Assistant

Description

Job Title

Administrative Assistant

Location

Dallas Training Center - 1345 Valwood Prkwy., Suite 330 Carrollton, TX 75006

Position Description

Responsible, under minimal supervision, for supporting the operations, logistics, and class room training coordination for a variety of learning programs. Works well independently, and considered a professional with adequate understanding of own job area.

Roles Responsibilities

• Communications for trainees and other stakeholders

• Updating and distributing training reports

• Scheduling/invitations/LMS registration for each trainee

• Compile data for training improvements and reporting

• Ensuring all materials are ready for each class

• Prepare, print, collate, order and receive training materials as needed

• Ensuring rooms are setup per program needs

• Ensuring technology in room is enabled and ready prior to session.

• Creating and following up with catering orders for classes (Lunch order)

• Managing training records of program based on attendance

• Supporting program evaluation collection and analysis

• Managing training sample product inventory

• Performing additional operational duties as requested

• Supporting Training Center operations by managing of training sample products and general quality of facility

Skills

• System Administration

• Microsoft Excel, Outlook, PowerPoint, Word

• Highly detail-oriented, organized, and works with a sense of urgency

• Customer-service oriented - must be able to professionally and tactfully interact with all levels of the organization

• Intermediate skills in Microsoft Excel, Outlook, PowerPoint, Word

• Motivated to learn and work hard in a fast-paced, highly ambiguous environment - enjoys creating structure where there may be none

• Strong communication skills (both written and verbal), with an ability to demonstrate influence without direct authority

• Proactive and solutions-oriented; have strong problem-solving skills

• Independent and can take charge of responsibilities, but not afraid to ask for guidance when needed

• Strong time and priority management skills - able to prioritize and handle multiple tasks with concurrent and competing deadlines

Education

• 1-2 years of experience

• Highschool Diploma or above