Operations Administration Coordinator

Why E2 Optics?

Step Into the Future with E2 Optics

Are you ready to elevate your career with an award-winning, woman-owned technology integrator that's leading the charge in the data center revolution? E2 Optics is one of the fastest-growing and most stable companies at the core of the tech industry-powering the infrastructure behind AI, cloud computing, and the innovations of tomorrow.

At E2 Optics, you will work with cutting-edge systems in some of the most advanced environments in the world. We invest in your growth through hands-on experience, industry certifications, and leadership opportunities that put you in charge of teams and outcomes. Collaboration is in our DNA - we believe in lifting each other up, mentoring with purpose, and celebrating every win.

If you are looking to be part of something meaningful, fast-moving, and future-focused, your next opportunity is here. Join one of America's largest and fastest-growing tech integrators and help us shape what's next.

What You'll Do

The Operations Administration Coordinator provides high-level administrative and operational support to Strategic Operations leadership. This role plays a critical part in ensuring day-to-day efficiency by managing schedules, coordinating cross-functional meetings, tracking performance data, and standardizing administrative processes. The ideal candidate is proactive, detail-oriented, and capable of handling confidential information with professionalism while promoting a collaborative and inclusive work environment.

• Safety is E2 Optics' number one core value. All employees are expected to follow safe work practices, as well as adhere to company and client worksite safety policies and procedures
• Support and promote E2's core values, fostering a safe, inclusive, and family-first work environment
• Provide high-level administrative support to Strategic Operations leadership, including calendar management, meeting scheduling, and travel coordination
• Track, compile, and organize key operational data, including regional notes, performance metrics, and dashboard reports
• Assist in the development and formatting of presentations, SOPs, reports, and internal communications
• Coordinate cross-functional meetings, capture key takeaways, and ensure timely follow-up on action items
• Support senior leadership with financial oversight by monitoring budgets, overhead expenditures, and tracking regional financial performance
• Maintain accurate documentation related to process improvements, strategic goals, and operational initiatives
• Handle and safeguard confidential information related to personnel, financials, and executive decision making
• Assist in talent acquisition tasks, including tracking open requisitions, candidate status updates, and interview follow-ups

What We Are Looking For

• High school diploma or GED required
• 3+ years of administrative support experience, preferably supporting senior leadership or operations teams
• Experience in construction, telecom, or related industries is a plus
• Strong organizational skills and attention to detail
• Excellent verbal and written communication skills
• Proficient in Microsoft Office Suite (Outlook, OneNote, Excel, PowerPoint, Word); Smartsheet experience is a plus
• Ability to manage multiple priorities in a fast-paced, deadline-driven environment
• Strong interpersonal skills with a customer-service mindset
• High level of discretion and ability to handle confidential information
• Self-starter with a proactive approach to problem-solving and task management

What We Offer

• Competitive pay
• Opportunities for professional development and career growth
• BICSI-certified training facilities
• A supportive and inclusive work environment
• Health, dental, and vision insurance
• Paid time off and holidays

Work Environment and Physical Demands

The standard work environment for this position is an indoors business office and construction environment. The noise level in the work environment is usually moderate. This role requires sitting, use of hands and arms, verbal communication, and occasional physical movement such as stooping or kneeling. The employee is frequently required to stand and walk. The employee must regularly lift and/or move up to 40 pounds and frequently lift and/or move up to 25 pounds. The employee must regularly carry and climb ladders to 20 feet. Must be able to operate equipment such as scissor lifts, telehandlers, boom lifts, and UTVs (buggies) if required to do so. The employee may also be required to work in tight and confined spaces. The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job. When possible, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Disclaimer

The above job definition information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Job duties and responsibilities are subject to change based on changing business needs and conditions.