Accounts Receivable Specialist

Job Description

Job Description

We are looking for an Accounts Receivable Specialist to join a manufacturing organization in Holland, Michigan on a Contract basis. This role focuses on supporting healthy cash flow through accurate billing, timely payment application, and consistent follow-up on outstanding customer balances. The position also partners with internal teams to address account questions, maintain reliable records, and contribute to monthly accounting activities.

Responsibilities:
• Generate and distribute customer invoices with a high level of accuracy while meeting established billing timelines.
• Review receivables aging regularly and communicate with customers to secure payment on past-due accounts.
• Research billing discrepancies, pricing concerns, and payment issues, then coordinate resolutions with appropriate internal teams.
• Create and update customer account records in the accounting system to ensure data remains complete and current.
• Post incoming payments, manage cash application activities, and reconcile customer ledgers to confirm account accuracy.
• Prepare accounting entries tied to receivables activity and assist with documentation needed for financial records.
• Work closely with sales, customer service, and finance colleagues to resolve account-related questions and improve collection outcomes.
• Maintain organized documentation of payment status, customer communications, and account adjustments for audit-ready records.
• Provide support during month-end close by assisting with reporting, reconciliations, and other accounts receivable tasks.• At least 2 years of experience in accounts receivable, billing, collections, or a related accounting function.
• Working knowledge of invoicing, commercial collections, cash applications, account reconciliation, and cash activity processing.
• Experience using Sage Intacct, Sage accounting software, or similar financial systems.
• Proficiency with Microsoft Excel and comfort working with accounting data and reports.
• Strong attention to detail with the ability to organize work effectively and manage multiple priorities.
• Clear written and verbal communication skills for interacting with customers and internal business partners.
• Associate’s or bachelor’s degree in accounting, finance, or a related field is preferred.