Payroll Assistant

Payroll Assistant

The Massachusetts Executive Office of Education (EOE) works to connect all Massachusetts residents with an education that creates opportunities. While Massachusetts' students rank first in the nation on many educational measures, the Executive Office of Education strives to strengthen the foundations of education reform, empower schools and educators, and develop pathways to college and careers so all students in the Commonwealth can succeed, regardless of their zip code. EOE works with the Department of Early Education and Care (EEC), Department of Elementary and Secondary Education (DESE), Department of Higher Education (DHE), Children's Trust, and the state's 29 public colleges and universities to coordinate programs and policies across the entire public education system. The Education Secretariat is committed to equity and valuing the unique and diverse characteristics and experiences of every member of its workforce. We encourage an authentic workplace where colleagues show up as their full selves, where collaboration, innovation, and connections are key to realizing our mission that all children, youth, and families thrive socially, academically, and economically. We seek teammates who are committed to promoting a diverse and inclusive work environment, where everyone is valued and engaged. This position follows a hybrid model of required in-office days and remote work availability. The primary work location is Everett. The Payroll Department, within the Executive Office of Education (EOE), serves the payroll needs for all staff employed by one of EOE's agencies (Executive Office of Education, the Department of Elementary and Secondary Education, the Department of Early Education and Care, and the Department of Higher Education. Role Overview: The Executive Office of Education is seeking a Payroll Assistant to perform various payroll functions such as verifying accuracy of HR/CMS, SSTA, Mosaic and MobiusView reports; reviewing and cross referencing all HR/CMS transactions; reviewing step increases for all agencies on a bi-weekly basis and make adjustments if needed. The Assistant will process travel reimbursements and overtime/comp time, and labor exceptions in Mosaic/LCD as needed. They will provide employment verifications to various institutions and answer inquiries by telephone, email or in person to provide administrators or employees with required information regarding leave balances, accruals, salary and history records. Responsibilities and duties include, but are not limited to: verifying and researching records and reports to identify any possible errors in advance or their occurrences; reviewing and processing overtime/comp time requests; ensuring accuracy and appropriate approvals; responding to questions regarding overtime/comp time policies and procedures; reviewing and processing travel reimbursement; ensuring accuracy and appropriate approvals; entering labor exceptions in Mosaic/LCD if needed; entering and approving restricted Time Reporting Codes and approved payable time as needed in employee's timesheet; approving time on behalf of approvers as needed; assisting employees to navigate and report time in SSTA; reviewing various reports from SSTA, HR/CMS, MobiusView to ensure all employees receive appropriate pay on a bi-weekly basis prior to payroll run each pay period; reviewing the payroll register report and prepare Payroll Expenditures for each pay period; running and reviewing various CIW queries to ensure all special earning codes, sick usage and earned overtime are reported correctly after payroll run each pay period; facilitating exception management and inquiries with the Employee Service Center; all HR/CMS transactions are cross referenced to ensure data is consistent and all necessary changes are made prior to payroll run each pay period; process employment verification requested by researching the information as required to provide prompt and accurate completion of the request; monitoring and ensuring all step increases are implemented according to schedule on bi-weekly basis; review unpaid leave reports and delay step dates for employees who had unpaid leave during the year; enter payroll deductions, tax withholdings, direct deposit, transit/parking and saving plans as employees requested; verify and process HCSA and DCAP during enrollment each year; reconcile information/data between employees and Ameriflex; verify new hire information and ensure all information is accurate in HR/CMS; process cash out and complete all payments for termination employees; inactivate all records and final term in HR/CMS.

Required Qualifications: Knowledge of HR/CMS & SSTA; Knowledge of Mosaic/LCD; Knowledge of CIW; Knowledge of employee benefits; Ability to research payroll inquiries; Ability to write clearly and concisely; Ability to assemble payroll information in accordance with established procedures; Ability to prepare reports by expressing thoughts clearly. Preferred Qualifications: Knowledge of laws, rules & regulation governing the State personnel/payroll system; Knowledge of laws & rules governing assigned unit activities.

Please include a cover letter with your resume. Questions regarding this position and the application process should be directed to View email address on click.appcast.io