Interior Design Project & Procurement Coordinator

Position Overview Part‑Time | 20–30 Hours Per Week McLean and Tircuit LLC is seeking an organized, technically minded, and highly motivated Interior Design Project & Procurement Coordinator to join our growing boutique Interior Architecture and Design firm. Essential Responsibilities Project Coordination: Assist in coordinating multiple interior design projects simultaneously while maintaining exceptional attention to detail. Track project schedules, milestones, deadlines, and deliverables. Coordinate meetings, site visits, installations, and project‑related appointments. Maintain organized digital project files, specifications, and project documentation. Monitor project progress and communicate updates to the Principal. Assist with project close‑out documentation and punch‑list coordination when required. Procurement & Order Management: Prepare and process purchase orders using Studio Designer. Request pricing, quotations, and product information from vendors and manufacturers. Track orders from purchase through delivery and installation. Monitor production schedules, shipping timelines, and backorders. Coordinate deliveries with receiving warehouses, installers, contractors, and clients. Resolve shipping issues, damages, shortages, and vendor discrepancies. Verify vendor invoices and maintain accurate procurement records. Maintain current order status reports and project budgets. Technical Design Support: Assist with the preparation and revision of construction drawings using Chief Architect. Candidates with experience in AutoCAD or Revit who are comfortable learning Chief Architect are encouraged to apply. Update floor plans, elevations, reflected ceiling plans, and construction documentation. Prepare finish schedules, specifications, and project documentation. Research products, furnishings, finishes, lighting, and materials that support the design intent. Organize finish and furniture information for client presentations. Develop digital presentation frameworks using Canva. Coordinate product images, specifications, pricing, and supporting materials for review by the Principal. Assist with field measurements, site verifications, and maintaining the firm’s resource library. Client & Vendor Relations: Serve as a professional point of contact for clients, vendors, contractors, consultants, and receiving warehouses. Build and maintain positive relationships with industry partners. Communicate professionally regarding pricing, lead times, deliveries, product availability, and project updates. Represent McLean and Tircuit LLC with professionalism, discretion, and exceptional customer service. Studio Operations: Assist in maintaining efficient day‑to‑day studio operations. Organize digital and physical project files. Maintain design samples, resource library, and office organization. Assist in improving workflows, systems, and project organization. Support additional studio responsibilities as project needs evolve. Growth Opportunities This position is designed for someone who wants to build a successful career in Interior Architecture and Design—not simply perform administrative tasks. As your knowledge, confidence, and technical abilities grow, you will have opportunities to contribute to: Design development. Space planning. Construction documentation. Furniture, finish, and material selections. Product research and sourcing. Procurement management. Site visits. Installation coordination. Client presentations. Project management. We're Looking for Someone Who Is naturally organized and highly dependable. Pays close attention to details and takes pride in producing accurate work. Enjoys solving challenges before they become problems. Takes initiative rather than waiting to be told what to do. Asks thoughtful questions and enjoys learning. Is comfortable working independently and taking ownership of responsibilities. Appreciates both the creative and operational sides of interior design. Is excited to grow within a boutique design firm where every project is different. Schedule & Compensation Part‑time position with flexible scheduling. Approximately 20–30 hours per week based on active project workload. Additional hours may become available as projects and responsibilities grow. Compensation is competitive and commensurate with experience and technical qualifications. #J-18808-Ljbffr McLean and Tircuit LLC