Interior Design Project & Procurement Coordinator

Job Description

Job Description

Part-Time | 20–30 Hours Per Week  

McLean and Tircuit LLC is an award-winning boutique Interior Architecture and Design firm specializing in luxury private residences, boutique hospitality, multi-family communities, and distinctive commercial environments. We believe exceptional design begins with understanding how people live, work, and connect. Every project is approached with creativity, technical expertise, and a commitment to creating spaces that are as personal as they are beautiful. 

Build More Than a Portfolio. Build a Career :

McLean and Tircuit LLC is seeking an organized, technically minded, and highly motivated Interior Design Project & Procurement Coordinator to join our growing boutique Interior Architecture and Design firm. 

This position is ideal for an emerging interior designer who wants far more than a traditional entry-level role. Working directly with the firm's Principal, you will gain hands-on experience throughout every phase of the design process—from technical documentation and procurement to client communication, project coordination, installations, and design implementation. 

We believe exceptional designers are developed through mentorship, trust, meaningful responsibility, and real project experience. You'll receive guidance and support while also being given the opportunity to work independently, develop confidence in your abilities, and take ownership of your work as your knowledge and experience grow. 

Rather than focusing on a single project type, you'll gain experience across a diverse portfolio that includes luxury private residences, boutique hotels, multi-family communities, corporate offices, and specialty commercial interiors. Every project presents new opportunities to learn, solve challenges, and expand both your technical and professional skills. 

If you are naturally organized, detail-oriented, curious, proactive, and excited to become an integral part of a collaborative design studio, we'd love to hear from you. 

Essential Responsibilities :

As the Interior Design Project & Procurement Coordinator, you will play an integral role in supporting projects from concept through installation. This position combines project coordination, procurement, technical design support, client communication, and studio operations within a collaborative boutique design firm. 

Project Coordination:

• Assist in coordinating multiple interior design projects simultaneously while maintaining exceptional attention to detail. 
• Track project schedules, milestones, deadlines, and deliverables. 
• Coordinate meetings, site visits, installations, and project-related appointments. 
• Maintain organized digital project files, specifications, and project documentation. 
• Monitor project progress and communicate updates to the Principal. 
• Assist with project close-out documentation and punch-list coordination when required. 

Procurement & Order Management:

• Prepare and process purchase orders using Studio Designer. 
• Request pricing, quotations, and product information from vendors and manufacturers. 
• Track orders from purchase through delivery and installation. 
• Monitor production schedules, shipping timelines, and backorders. 
• Coordinate deliveries with receiving warehouses, installers, contractors, and clients. 
• Resolve shipping issues, damages, shortages, and vendor discrepancies. 
• Verify vendor invoices and maintain accurate procurement records. 
• Maintain current order status reports and project budgets. 

Technical Design Support:

• Assist with the preparation and revision of construction drawings using Chief Architect. 
• Candidates with experience in AutoCAD or Revit who are comfortable learning Chief Architect are encouraged to apply. 

• Update floor plans, elevations, reflected ceiling plans, and construction documentation. 
• Prepare finish schedules, specifications, and project documentation. 
• Research products, furnishings, finishes, lighting, and materials that support the design intent. 
• Organize finish and furniture information for client presentations. 
• Develop digital presentation frameworks using Canva. 
• Coordinate product images, specifications, pricing, and supporting materials for review by the Principal. 
• Assist with field measurements, site verifications, and maintaining the firm's resource library. 

Client & Vendor Relations:

• Serve as a professional point of contact for clients, vendors, contractors, consultants, and receiving warehouses. 
• Build and maintain positive relationships with industry partners. 
• Communicate professionally regarding pricing, lead times, deliveries, product availability, and project updates. 
• Represent McLean and Tircuit LLC with professionalism, discretion, and exceptional customer service. 

Studio Operations:

• Assist in maintaining efficient day-to-day studio operations. 
• Organize digital and physical project files. 
• Maintain design samples, resource library, and office organization. 
• Assist in improving workflows, systems, and project organization. 
• Support additional studio responsibilities as project needs evolve. 

Growth Opportunities: 

This position is designed for someone who wants to build a successful career in Interior Architecture and Design—not simply perform administrative tasks. 

As your knowledge, confidence, and technical abilities grow, you will have opportunities to contribute to: 

• Design development. 
• Space planning. 
• Construction documentation. 
• Furniture, finish, and material selections. 
• Product research and sourcing. 
• Procurement management. 
• Site visits. 
• Installation coordination. 
• Client presentations. 
• Project management. 

Working in a boutique firm provides the unique opportunity to gain exposure to every phase of the design process while working directly with the firm's Principal. 

Qualification:

The ideal candidate will possess: 

• Bachelor's Degree in Interior Design or a related field preferred. 
• 1–3 years of professional experience in an interior design or architecture firm preferred. Proficiency in Microsoft Office and Adobe Creative Suite. 
• Experience with Studio Designer, Chief Architect, Canva, Asana, SketchUp, Revit, or AutoCAD is preferred but not required. 
• Strong written and verbal communication skills. 
• Excellent organizational and time-management abilities. 
• Ability to manage multiple priorities while maintaining accuracy. 
• Professionalism when interacting with clients, vendors, and consultants. 
• A positive attitude and willingness to learn. 
• Ability to work independently while contributing to a collaborative team environment. 

We're Looking for Someone Who:

• Is naturally organized and highly dependable. 
• Pays close attention to details and takes pride in producing accurate work. 
• Enjoys solving challenges before they become problems. 
• Takes initiative rather than waiting to be told what to do. 
• Asks thoughtful questions and enjoys learning. 
• Is comfortable working independently and taking ownership of responsibilities. 
• Appreciates both the creative and operational sides of interior design. 
• Is excited to grow within a boutique design firm where every project is different. 

Schedule & Compensation:

• Part-time position with flexible scheduling. 
• Approximately 20–30 hours per week based on active project workload. 
• Additional hours may become available as projects and responsibilities grow. 
• Compensation is competitive and commensurate with experience and technical qualifications.