Project Administrative Assistant

Job Description
We are seeking a highly organized and detail oriented Project Administrative Assistant to support and manage all client and customer work projects. This role serves as the central point of coordination between clients, internal teams, and vendors to ensure projects are completed on time and within scope.

Responsibilities include tracking project timelines, maintaining documentation, scheduling meetings, communicating with clients, preparing reports and invoices, and updating project management systems. The ideal candidate can manage multiple projects simultaneously, communicate professionally, and stay organized in a fast-paced environment. This position includes assisting with bookkeeping using QuickBooks or similar software to support financial record-keeping and invoicing

This position plays a key role in ensuring smooth operations, client satisfaction, and successful project delivery.

• Proven office experience with strong organizational skills and attention to detail
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace applications
• Excellent typing speed and data entry skills for efficient workflow
• Bilingual abilities are a plus to serve diverse clients and team members effectively
• Previous experience in customer service or as a receptionist enhances your ability to support clients professionally
• Knowledge of multi-line phone systems, office management practices, and basic bookkeeping is preferred
• Strong communication skills with a professional demeanor in person and over the phone
• Ability to multitask efficiently while managing time effectively in a fast-paced environment

Join us as an Administrative Assistant and be part of a vibrant team dedicated to excellence! Your organizational talent and proactive attitude will help us deliver outstanding support that keeps our office thriving. We value energetic individuals who are eager to contribute their skills in a collaborative setting.

Work Location: In person

Requirements

• Minimum of one to two years experience in administrative support, project coordination, or office management
• Strong organizational skills with the ability to manage multiple client projects simultaneously
• Excellent written and verbal communication skills with a professional demeanor
• Proficiency in Microsoft Office Suite and Google Workspace
• Experience using project management software and CRM systems
• Ability to track deadlines, follow up on tasks, and maintain accurate documentation
• Basic understanding of budgeting, invoicing, and expense tracking
• Strong attention to detail and problem solving skills
• Ability to work independently and as part of a team
• High level of confidentiality and professionalism when handling client information
• High school diploma required; Associate or Bachelor's degree in Business Administration or related field preferred