Senior Lease Administrator

Role Description

The Lease Administrator reports to an Account Manager or Director/Principal depending on the client account, ensuring the accuracy of the database information, timeliness of reporting to the client, the efficient management of day-to-day operations between the Company and the client, and directs and controls the normal, daily operations for the client account, among other tasks.

• Independently and accurately abstract and perform quality control reviews of lease documents.
• Update and maintain lease data in applicable real estate management system(s).
• Ensure compliance with client SLA’s and/or CLA best practices.
• Perform timely and accurate document processing, ensuring compliance with lease-level requirements.
• Identify invoices that do/do not match the rent forecast and resolve exceptions.
• Communicate with both internal and external stakeholders, including requests from clients and/or management.
• Complete CPI/prorated rent adjustments and estoppel reviews.
• Perform desktop reviews of all operating expense reconciliations focusing on client savings opportunities.
• Assist with Client deliverables such as submission of monthly/quarterly/annual reports.
• Manage multiple priorities, including multiple clients.
• Participate in and complete project work as assigned.
• Assist manager with training of new team members on standard practices.
• Establish and maintain documented client procedures and protocol at onboarding and quarterly or as needed.
• Prepare, review and deliver internal/external reports and deliverables.
• Update Internal Systems (Client Master Listing, BOX, DocLog etc.) monthly or as change dictates.

Qualifications

• Excellent communication skills, capable of discussing strategic issues and defending a position both verbally and in writing.
• Intermediate math skills including ability to calculate CPI increases, percentage change, etc.
• Intermediate computer and database maintenance capabilities.
• Ability to create necessary spreadsheets and documents with analysis in software (i.e., Excel).
• Can arrange and participate in meetings as required.
• 2-4 years experience in Lease Administration.
• Experience with CoStar, ManagePath, Visual Lease, or other lease administration software.

Requirements

• Ability to travel (minimal).
• The physical demands and work environment that have been described is representative of those an employee encounters while performing essential functions of this position.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions in accordance with the Americans with Disabilities Act.

Benefits

• Opportunity to be part of something bigger.
• Learn, advance, mentor and be recognized.
• Your voice will be heard, and you will be valued for both your individual and team contributions.