Manager Accounts Payable

Job Description

Job Description

The Manager, Accounts Payable provides strategic leadership and oversight of the organization's accounts payable function across Mac Papers, MPEC, and DPC. This role owns AP policy, process design, and financial controls; partners with Treasury, Assistant Controller, Procurement, and IT on system and process initiatives; and is accountable for the performance of the AP Supervisor and the department as a whole. Day-to-day team supervision and operational execution are managed by the AP Supervisor, who reports to this role. (This is meant to be a guide. Duties may vary dependent upon management.)

Essential Position Functions:

• Own and continuously refine AP policies, workflows, and internal controls across all business segments, ensuring consistent, compliant, and efficient practices.
• Provide strategic oversight of the AP Supervisor and department performance, setting goals, evaluating outcomes, and holding the team accountable to service levels and accuracy standards.
• Serve as the executive-level owner of Medius adoption and optimization, partnering with the VP Corporate Controller and IT to evaluate system performance and lead enhancement initiatives.
• Lead or sponsor AP-related projects, including automation, technology enhancements, and process improvement initiatives from concept through implementation.
• Review general ledger distribution of AP transactions for accuracy; oversee month-end close activities and reconciliations of AP-related accounts.
• Maintain final approval authority over weekly and ad hoc payment runs, ensuring cash position, vendor terms, and available discounts are optimized.
• Own 1099 reporting compliance and serve as the primary point of contact for AP-related audit requests.
• Set vendor management strategy in coordination with Procurement and Master Data teams, including governance over vendor acquisition, maintenance, and periodic account reviews.
• Escalation point for complex, high-impact vendor or payment discrepancies that require cross-functional resolution beyond the Supervisor level.
• Collaborate with internal and external stakeholders on strategic initiatives affecting AP operations, representing the department in cross-functional planning.
• Other duties as required.

This job description is intended to describe the general nature, complexity, and level of work to be performed by employees assigned to this position and is not to be construed as an exhaustive list of responsibilities, duties and/or skills required. It does not prescribe or restrict the work that may be assigned. Furthermore, this does not establish a contract for employment and is subject to change at the discretion of the company.

Education and/or Experience:

• High school diploma or GED required; BS in Accounting, Finance, or related business discipline strongly preferred.
• 5+ years of progressive Accounts Payable experience in a high-volume, multi-entity environment.
• 5+ years of experience managing or overseeing a team, including through subordinate supervisors or leads.
• Demonstrated ability to design and refine AP policies, workflows, and internal controls.
• Strong knowledge and ability to interpret accounts payable principles, procedures, regulations, and standards.
• Experience with inventory-related vendor invoices, including 3-way matching and reconciling received-not-invoiced discrepancies.
• Proven analytical and problem-solving skills, with experience identifying and correcting process inefficiencies.
• Strong interpersonal and communication skills, with the ability to interact effectively across all levels of the organization and with external vendors.
• Experience using ERP accounting platforms; high proficiency with Microsoft Excel.
• Ability to work independently and collaboratively in a team-oriented environment, maintaining a high level of professionalism, accuracy, and confidentiality.
• Must be able to read and communicate in English, for safe and effective performance of the job and business operations.
• Must be able to pass a drug screen and criminal background check.

Work Environment:

The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

• Regularly required to sit, walk and stand continuously for long periods of time.
• Talk or hear, both in person and by telephone.
• Reach with hands and arms.
• Specific vision requirements include close vision, distance vision and the ability to adjust focus.
• Lift up to 25 lbs.

Mental Demands

• Regularly required to use written and oral communication skills.
• Read and interpret data, information, and documents.
• Analyze and solve non-routine and complex problems.
• Use math and mathematical reasoning.
• Learn and apply new information or skills.
• Perform highly detailed and multiple concurrent tasks.
• Work under intensive deadlines with frequent interruptions.
• Interact with managers, staff and customers.
• Must be able to work independently with little supervision.

Work Environment

• Employee works under typical office conditions, and the noise level is usually quiet.

Mac Papers + Packaging is an equal opportunity employer and makes employment decisions without regard to age, race, color, religion, sex, gender identity, sexual orientation, national origin, disability, protected veteran status or any other protected category.