Scheduling Specialist

Position Title Specialist, Scheduling and Cell Logistics Work Location Giralda Farms, NJ Assignment Duration 12 Months Work Schedule Mon-Fri 7 am-4 pm Work Arrangement Hybrid (60% onsite Tue/Wed/Thu) Top Skills Operational Excellence & Process Improvement Mindset High-Fidelity Customer Service for Clinical (healthcare, biotech, logistics, or similar) Sites (preferred, but strict requirement) Precision Execution & Data Discipline Cross-Functional Collaboration & Communication Technical Agility & Continuous Learning Position Summary The Site Account Specialist, Scheduling and Cell Logistics, will be responsible for scheduling and monitoring patient treatment schedules for the manufacturing of the company's commercial autologous cellular immunotherapy products. They will serve as the company's cell therapy treatment centre’s main point of contact for patient scheduling. Background & Context Office environment with extensive computer and phone work. Key Responsibilities Act as primary scheduling point of contact for assigned treatment sites Create and maintain patient schedules in coordination with treatment sites and manufacturing sites Troubleshoot and develop plans of action for issues throughout the patient journey Interact with internal and external stakeholders over the phone and email Ensure a positive end-to-end customer experience Execute exception processes such as product returns, product replacements, and out of spec product Input and maintain transactional data related to patient schedules within The Organization’s scheduling system Train treatment sites on patient scheduling processes as assigned Document feedback from customers and partners as received Create and maintain master data in account management system Actively participate in tactical and other meetings as assigned Facilitate daily operations activities and meetings including shift turnover on rotating basis Provide real-time scheduling portal support to external users Lead meetings with commercial matrix teams Raise escalations and execute as assigned Track assigned account health and provide insights into trends Comply with applicable SOPs, work practices, and other documentation Establish and maintain a trusted relationship with The Organisation's commercial matrix team and treatment sites as assigned Accountable for individual performance Execute project tasks as assigned Execute working groups tasks as assigned Qualification & Experience Education: Bachelor's degree or 3 years of work experience Experience: Work experience in customer service, call center operations, patient services/navigator, account management, logistics, or supply chain preferred Knowledge, Skills, and Abilities Highly self-motivated, self-aware, and professional Able to work independently and in groups Flexible in responding to quickly changing business needs Exceptional customer service orientation Skilled at managing tense situations and de-escalation Eager to work with teams from other regions and cultures Able to share workspace for independent and collaborative work Strong sense of ownership and accountability Working Conditions & Physical Demands Office environment. Physical Demands: Sitting for periods of time. Additional Information Personal Attributes: Proactive and results-oriented mindset. Ability to work independently and as part of a team. Strong organizational and time management skills. Commitment to continuous improvement and professional development. #J-18808-Ljbffr