【Up to 75K plus benefits】Office Operations Specialist - Semiconductor # 11349

A global semiconductor industry is seeking Office Operations Specialist in Austin Texas. Position: Office Operations Specialist Job Type: Full-time Salary: $65,000 - $75,000 a year (Based on Experience / BOE) Location: Austin, TX (Hybrid) Schedule: Minimum of 4 days onsite per week, with additional days as needed FLSA Status: Exempt Job Summary We are seeking a senior, high-impact Office Operations Specialist to take autonomous ownership of office administration, inside sales support, and shipping/procurement logistics for a dynamic engineering organization. The ideal candidate can look at office operations holistically—identifying operational gaps, establishing new processes, and helping our team scale effectively. Key Responsibilities Office Administration & Facilities Daily Operations: Direct day-to-day office management, including supply inventory, facilities upkeep, and vendor selection/contract negotiations. Communication & Scheduling: Act as the primary point of contact for internal/external inquiries; manage complex scheduling and travel arrangements for engineering staff. Onboarding & Organization: Lead onboarding logistics for new hires (equipment setup, IT coordination); design and maintain digital and physical filing systems. Shipping, Logistics & Procurement Shipment Management: Oversee all inbound and outbound shipments (freight, courier, specialty), selecting carriers based on cost and timeline. Procurement & Sourcing: Manage purchase orders, negotiate vendor terms, evaluate suppliers, and source project materials as needs evolve. Inventory & Tracking: Maintain project and office inventory; analyze shipping costs/timelines and proactively resolve logistics issues. Documentation: Prepare, review, and distribute quotes, proposals, and client-facing project documentation. CRM & Pipeline Tracking: Own CRM data integrity (customer tracking, data cleanup); track pipeline activity and deliver status insights to leadership. Process Improvement: Continuously assess office workflows, recommend strategic improvements, and lead cross-functional initiatives with minimal direction. Requirements & Qualifications Experience: 3+ years of progressively responsible experience in office administration, operations coordination, or a related role. Autonomy: Proven ability to exercise independent judgment and manage competing priorities with minimal supervision. Language Skills: Japanese bilingual language skills are not required, but a strong plus. Purchasing/Tech Skills: Experience with high-dollar purchasing or procurement workflows is a major plus. Prior experience supporting engineering/technical teams preferred. Systems: Proficiency with Microsoft Office Suite/Google Workspace; experience with CRM platforms (Salesforce, HubSpot) or ERP/inventory systems is preferred. Physical Requirements: Ability to sit, stand, and view screens for extended periods; ability to lift or move packages and office supplies up to 30 lbs. Our company is an equal opportunity employer. We maintain a strict drug- and substance-free workplace policy across all premises and operations #J-18808-Ljbffr Leverages U.S. Inc.