Executive Assistant

Job Description

Job Description

Our client, a well-established company in the food service industry, is seeking an Executive Assistant to join their team on a contract to permanent basis.

About The Position:

• Start Date: ASAP!
• Contact to Permanent Opportunity
• Pay: 60k-75k annually + bonus potential
• Fully onsite in downtown Pittsburgh, PA
• Free parking
• Schedule: Monday through Friday 9AM-5PM

About The Job:

• Play a pivotal role in keeping executive operations organized and on track through complex calendar management, travel and itinerary coordination, meeting support, and internal and external communications.
• Manage complex calendars for two senior executives across multiple time zones, coordinating client calls, internal meetings, site visits, and other business commitments.
• Coordinate detailed domestic travel arrangements, including flights, lodging, ground transportation, itineraries, and travel to plant locations throughout North America.
• Build, maintain, and update Excel spreadsheets, including asset lists, buyer contact lists, deal trackers, project timelines, and other engagement-related reporting.
• Prepare and format proposals, presentations, correspondence, and marketing materials using Microsoft Office and AI-based productivity tools as appropriate.
• Serve as a professional point of contact for clients, buyers, industry partners, and other external parties, while drafting correspondence and responding to or routing inquiries appropriately.
• Track project deliverables and deadlines, coordinate trade shows and industry events, maintain contact databases and filing systems, and provide administrative support for additional executive and board-related commitments.

About You:

• 2+ years of experience providing administrative or executive-level support, preferably supporting multiple senior executives.
• Advanced proficiency in Microsoft Excel, with experience building, sorting, formatting, and maintaining complex spreadsheets, lists, and trackers.
• Strong proficiency in Microsoft Word and PowerPoint, with the ability to develop polished proposals, presentations, correspondence, and marketing materials.
• Excellent written and verbal communication, organizational, proofreading, and time-management skills, with the ability to prioritize multiple responsibilities and handle confidential information with discretion.
• Comfortable utilizing AI productivity tools such as Microsoft Copilot, ChatGPT, or Claude to support routine administrative tasks

If you are looking to continue building your administrative career with a reputable company, apply today with an updated copy of your resume!

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser:

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)