Investment Support Associate

Vaco has partnered with our client to hire a Investment Support Associate to join its team. This is a hybrid position in Boston, MA. Responsibilities Provide high-quality administrative and client service support to multiple professional teams in a fast-paced environment Partner closely with teammates across groups to ensure seamless coverage, workflow continuity, and timely completion of priorities Manage and monitor multiple shared inboxes, shifting focus as needed to balance volume and coverage Screen, route, and respond to incoming communications, including phone calls, emails, and meeting requests Coordinate complex, multi-party scheduling across numerous calendars, including internal meetings, external calls, conferences, and industry events Plan and manage detailed domestic and international travel arrangements from initial request through completion, including expense report processing Maintain and update internal databases, contact lists, filing systems, and shared resources Track, organize, and distribute financial reports, earnings releases, news alerts, and other time-sensitive materials Gather, review, and circulate relevant company, market, and industry research using various tools and platforms Support invoice processing by coordinating between finance partners and investment or analytical teams Draft professional correspondence and documentation on behalf of team members, as requested Maintain, reconcile, and improve administrative processes related to contact management, invoicing, document handling, and file sharing Proactively identify opportunities to improve efficiency, consistency, and best practices across shared workflows Provide backup coverage to other administrative teams and assist with ad hoc projects as needed Qualifications Bachelor’s degree or equivalent experience, with 4+ years in a high-volume administrative or operational support role Experience in financial services, investments, or real estate is a plus, but not required Strong reputation for integrity, reliability, and consistently high-quality work Demonstrated ability to train, mentor, and share knowledge with colleagues Comfortable navigating ambiguity and adapting to shifting priorities with a positive, flexible mindset Excellent organizational, problem-solving, and time-management skills Proven ability to manage multiple tasks, prioritize effectively, and meet tight deadlines Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) Clear, professional written and verbal communication skills with strong attention to grammar and detail Ability to work independently while contributing effectively within a collaborative team structure Experience supporting senior-level professionals or large teams strongly preferred Exceptional attention to detail, accuracy, and follow-through Willingness to maintain flexibility in work hours to support team coverage when needed Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact View email address on click.appcast.io . Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here. Pay Transparency Notice Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.