Talent Operations Coordinator

Talent Operations Coordinator

Apex Systems is a global IT services provider, and our staffing practice has an opening for a Talent Operations Coordinator supporting a multinational technology corporation.


Client: Multinational technology corporation


Terms: 12 month contract (potential extension to 12/31/27)

Schedule: Monday-Friday, 40 hours per week


Location: 100% onsite, Mountain View


Application Process: Apply through the platform where you're viewing this posting. If you experience issues, send a Word resume to Ty Kurucz at [email protected] , and reference Talent Operations Coordinator.

Overview:

This role supports onsite recruitment and onboarding operations for a fastpaced business group. Work includes coordinating candidate visits, preparing newhire workspaces, and ensuring a smooth, professional onsite experience.


Responsibilities:

• Host candidates onsite and support interview logistics.

• Coordinate workspace setup for new hires (including lifting 30-40 lbs).

• Conduct office or campus tours.

• Manage scheduling, planning, and administrative tasks tied to interviews and onboarding.

• Maintain consistent communication with stakeholders to ensure timely feedback.

• Provide professional, highvisibility representation during candidate interactions.


Q ualifications :

• 3-4 years of experience in recruiting coordination, people operations, or administrative support.
• Ability to work onsite 5 days per week.
• Strong professional presence and communication skills.
• Experience with candidatefacing or hightouch operational work.
• Familiarity with collaboration tools (Slack or similar).
• Ability to perform physical tasks (lifting 30-40 lbs, workspace setup, walking tours).
• Reliable followthrough and strong organizational skills.

Top Must-Haves

• Onsite recruiting or candidatefacing experience.

• Strong operational and administrative coordination.

• Professional presence.

• Ability to lift 30-40 lbs.

• 100% onsite availability.


Interview Process

• One to two rounds.

o Candidates should be ready to discuss past onsite support and recruiting operations experience.


Typical Day

• Hosting candidates and supporting interviews.

• Preparing newhire desks and equipment.

• Conducting tours.

• Managing schedules, feedback loops, and logistics.

• Handling daily administrative tasks and onsite operational needs.


Ideal Background

Experience in recruiting coordination, people operations, or administrative support within fastpaced environments. Comfortable with onsite logistics and hightouch candidate interaction.


Unique Selling Points

• Direct interaction with nearly every candidate and new hire onsite.

• Highvisibility role with a peoplefocused team.

• Fastpaced environment with varied daily responsibilities.


EEO Employer

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [email protected] or View phone number on click.appcast.io.


Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRateds Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico.

Everforth Apex uses a virtual recruiter as part of the application process. Click here for more details. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Everforth Apex and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at

Everforth Apex Benefits Overview: Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our 'Welcome Packet' as well, which an Everforth Apex team member can provide.

Everforth Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.

If you require an accommodation under the Americans with Disabilities Act to participate in an interview with a virtual recruiter or to use our website for a search or application, please contact our Benefits Department at [email protected] or View phone number on click.appcast.io. Please note that this contact information is strictly to be used for medical ADA accommodations and that no other inquiries will be answered.

UnitedHealthcare creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Everforth Apex Systems.