Onsite HR & Office Operations Coordinator

About Mizkan America, Inc. Based in our Corporate Headquarters in Schaumburg, IL, Mizkan America is a subsidiary of the Mizkan Group, a global, family-owned company that has been Bringing Flavor to Life™ for over 220 years. As one of the leading makers of vinegars, condiments, and sauces in the United States, Mizkan America maintains 12 manufacturing facilities that serve the retail, foodservice, specialty-Asian and food-ingredient trade channels. We are committed to following our two core principles: continuously challenging the status quo and delivering only the finest products for our customers. Our leadership seeks out, embraces, and implements ideas for improvement from all of its employees. Transparency and accountability are two key factors that drive our company’s overall management approach. About Mizkan America, Inc. Based in our Corporate Headquarters in Schaumburg, IL, Mizkan America is a subsidiary of the Mizkan Group, a global, family-owned company that has been Bringing Flavor to Life™ for over 220 years. As one of the leading makers of vinegars, condiments, and sauces in the United States, Mizkan America maintains 12 manufacturing facilities that serve the retail, foodservice, specialty-Asian and food-ingredient trade channels. We are committed to following our two core principles: continuously challenging the status quo and delivering only the finest products for our customers. Our leadership seeks out, embraces, and implements ideas for improvement from all of its employees. Transparency and accountability are two key factors that drive our company’s overall management approach. We are looking for people who are seeking to deliver their best so that we can deliver ours. Above all, we’re dedicated to maximizing the potential of our greatest assets—our team members. That’s reflected in our ongoing commitment to recruit, develop, reward, and retain our talented, multicultural workforce. Join the Mizkan family and be a part of sales strategies for our iconic brands! What You'll Do - Position Summary: Are you someone who thrives in a fast‑paced, people‑focused environment and enjoys creating a seamless employee experience from day one? At Mizkan America, we’re looking for a highly organized and service‑oriented HR Coordinator to join our team and play a key role in supporting both our people and workplace operations. In this role, you’ll be at the heart of our HR team—helping ensure onboarding runs smoothly, HR processes are accurate and efficient, and our employees feel supported every step of the way. You’ll also serve as the friendly face of our U.S. headquarters, creating a professional and welcoming environment for employees, visitors, and partners. The HR Coordinator provides administrative and operational support to the Human Resources team, supporting key HR processes including onboarding, training administration, and HR systems transactions. This role plays an important part in ensuring data accuracy, timely processing, and a consistent employee experience across core HR activities. In addition to HR responsibilities, the HR Coordinator serves as the primary receptionist for Mizkan America, Inc.’s U.S. headquarters, creating a professional and welcoming first impression for employees, visitors, and vendors while ensuring efficient front-office operations. The role also partners on day-to-day office operations to maintain a well-organized, fully functioning workplace environment. Opportunities to contribute to HR projects and process improvements are available based on performance and capability. Essential Functions: HR Coordination, Systems & Administrative Support Support onboarding processes, including sending new hire orientation communications and tracking required documentation Complete and maintain HR system transactions (e.g., employee data changes, new hire entries, status updates, and organizational changes) ensuring accuracy and timeliness Audit HR data for accuracy and follow up on discrepancies to maintain data integrity across systems (e.g., HRIS/Workday) Maintain training enrollment data and distribute completion reports for compliance and leadership programs Send training reminders and reports to managers to support participation and completion Assist with interview scheduling, meeting coordination, and conference room management Serve as an initial point of contact for HR-related inquiries, providing guidance or routing to the appropriate HR team member Process and manage HR invoices and purchase orders; act as a system resource for procure-to-pay activities Review and approve employee recognition submissions for posting Ensure accurate filing and tracking of new hire policy acknowledgments Support HR team initiatives, special projects, and process improvement efforts as needed Reception & Workplace Operations Serve as the primary point of contact at the front desk, greeting visitors and directing them appropriately Answer, screen, and route incoming phone calls not handled by the automated system Manage visitor access, employee badges, and the digital visitor management system Receive, sort, and distribute mail; coordinate all incoming and outgoing shipments Maintain a clean, organized, and professional front office, mailroom, and kitchen areas Monitor and maintain office and kitchen supply inventory, including ordering, stocking, and invoice verification Coordinate reception desk coverage as needed Support resolution of facility or equipment issues by coordinating with internal teams or external vendors This list is intended to describe the general nature and level of work performed. This is not an exhaustive list of all responsibilities required for this role Regular, predictable, in-person attendance on the business days the Company requires in-person attendance at this facility. (In-person attendance is optional on the other workdays.) For non-required-in-person attendance days, employees are expected to be present and engaged during the designated work hours for this role What You Bring - Key Skills/Competencies: Reliable, self‑motivated, and highly organized with strong attention to detail Demonstrated learning agility and willingness to take on new responsibilities Strong written and verbal communication skills, with the ability to interact professionally with employees, leadership, vendors, and visitors Excellent customer service and interpersonal skills Ability to multitask and work effectively in an environment with frequent interruptions Proven ability to handle confidential information with discretion and professionalism Proficiency in Microsoft Office Suite Ability to learn and operate common office equipment such as copiers, scanners, postage machines, and shipping systems Education/Experience/Qualifications/Certifications: Two (2) years of receptionist or administrative experience preferred Degree in Human Resources, Business, or a related field preferred Physical Requirements and Work Conditions: This position is performed primarily in a professional office environment Prolonged periods of sitting while working at a computer and performing administrative tasks Frequent use of hands and fingers for typing, handling paperwork, and operating standard office equipment Ability to view computer screens and printed materials for extended periods with a high level of accuracy Occasional standing, walking, bending, reaching, and moving throughout the office, mailroom, & kitchen areas Ability to lift and move packages and supplies weighing up to 35 pounds Ability to communicate effectively in person, by telephone, and through electronic communication Ability to maintain focus and attention to detail while managing multiple tasks and frequent interruptions Compensation & Benefits The salary range is $23.00 - $29.80 per hour / $49,000 - $62,000 per year This is a non-exempt position and is eligible to receive overtime pay Note: Compensation is based on several factors and may vary based on market location, job-related knowledge, skills, and experience This role is eligible for a Short-Term Incentive Bonus A full range of medical, dental, vision, 401K plus up-to-four percent (4%) match, profit sharing, wellness program, paid parental leave, long-term-care insurance, critical accident insurance, short- and long-term disability and education assistance are also available Work Schedule & Location: This position is onsite with some remote opportunities in Schaumburg, IL Monday – Friday 8:00 am – 5:00 pm (1-hour lunch) Mizkan America, Inc. is an Equal Opportunity Employer and considers all qualified applicants without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, protected veteran status, or any other protected characteristic under applicable federal, state, or local law. #J-18808-Ljbffr Mizkan America