Accounting Manager

Summary:
A successful candidate should have experience with accounting and financial software, should stay up to date with current trends, and have a mix of organizational and analytical skills with high attention to detail. Has critical thinking skills, naturally inquisitive, ability to spot issues and bring resolution. Expert-level knowledge of working with spreadsheets is crucial. Experience with word processing software is essential for generating and writing reports for record-keeping as well as presentations .



Essential duties and responsibilities include the following (Other duties may be assigned):

• Bank activity monitoring
• Cash flow planning
• Month-end close functions, general ledger analysis and journal entries
• Financial Reporting
• Supervise accounts receivable and payroll

Financial Reporting :

• Exceptional understanding of accounting rules and procedures including the Generally Accepted Accounting Principles (GAAP).
• Preparation of monthly financial statements, CIP Schedule and reports, and any ad hoc requests as needed.
• Manage the analysis of all General Ledger accounts, investigating any unusual or unexpected variances promptly.
• Collaborate with other departments to analyze and resolve discrepancies.
• Reconcile monthly balance sheets and select income statement accounts to ensure accurate reporting and ledger maintenance.
• Update daily checking activity and other bank related activities.
• Maintain process compliance for financial reporting:
• Prior day checking activity updated daily at 100% rate
• Weekly update of invoicing and cash receipts for cash flow planning
• Weekly accounts receivable aging status to controller at 95% rate
• Month-end close for job costing completed at 95% rate within 5 business days of the month
• Month-end reconciliations completed at 95% rate within 8 business days of the month
• Draft financial statements and draft CIP schedule completed within 10 business days of the month
• Bank reporting schedules completed within 13 business days
• Final month-end, financials statements and CIP schedule completed within 21 business days

Accounting:

• Maintain an orderly accounting filing system for financial documentation.
• Manage recording of daily transactions into accounting system which may include cash receipts, cash disbursements, credit card activity, customer invoicing, expense reports, labor time tickets payroll, vendor invoices, etc.
• Manage accounts receivable process, customer invoicing, collections, reporting, and bank audit requests Maintain current customer sales tax exemptions.
• Maintain job closing process including reconciling year to date closed jobs schedule monthly.
• Manage fixed assets schedules and supporting documentation monthly.
• Manage monthly benefit invoices process.
• Manage payroll process and provide back-up for preparation of payroll.
• Review and verify transaction documentation for accuracy, meets company requirements, and required approvals are obtained.
• Post journals general journal entries to keep data current in accounting system.
• Prepares various reports which summarize company business activity based on past, present, and expected operations.
• Prepare documentation for audits of company's accounts.
• Assist with preparation of year end reporting to be completed by end of January.
• Drive continuous improvement focusing on streamlining, improving, and automating processes. Cross trained on tasks within the finance department to alleviate backlogs.

Compliance:

• Ensure adherence to financial policies and procedures.
• Meet timelines to complete monthly close timely and accurately.
• Develop work procedures and processes, prepare work schedules, and expedite workflow.
• Adheres to the Quality Systems and participates in continuous improvement.
• Actively participates in financial compliance regulations.
• Regular and predictable attendance is an essential function.
• Full-time - minimum of 40 hours per week with overtime necessary at times.
• Understands and follows safety & environmental regulations and identifies safety/environmental concerns in Company's facilities.

Supervisory:
Supervise and mentor accounting and payroll staff in accounting of the shared service center fostering professional development. Supervision includes but is not limited to managing staff:

• workload
• task timelines
• adherence to financial policies and procedures
• training
• goals
• department goal initiatives
• attendance
• annual performance reviews
• hiring, disciplinary actions, and separation

Confidentiality :
This position performs a variety of highly sensitive financial and administrative duties in support of an organizational unit having multiple departments for which confidentiality must be maintained within and outside the organization.
Education and/or Experience:

• Bachelor's degree in accounting, Finance, or related field; or 10-years related experience and/or training; or equivalent combination of education and experience.
• In the absence of a bachelor's degree, some certifications can suffice. Other certifications include Certified Management Accountant (CMA) and Certified Financial Analyst (CFA), among others.

Computer Skills:

• Accounting software experience with ERP system experience preferred
• Data entry skills
• Excel, Outlook, Word, PowerPoint.