Accounts Receivable Analyst

Job Summary: Our client is seeking an Accounts Receivable Analyst to join their team! This position is located in Miami, Florida. Duties: Analyze and reconcile payment discrepancies and AR agings to ensure accurate billing and maintain invoice aging 95% current (1–30 days), claims aging 90% current (1–90 days), and minimize bad debt Investigate the root causes of payment variances, short-pays, and unapproved deductions, and resolve discrepancies by collaborating with internal departments and external partners Conduct in-depth research and root cause analysis on post audits, returns, warehouse fees, shortages, substitutions, and freight and handling claims Reconcile and validate all returns deduction exceptions, including 812 tables and price adjustments, verifying serial number issues and ensuring appropriate supporting documentation is in place Generate monthly credit and debit memos for shortages, paybacks, and refusals by reviewing master logs and remittance activity Maintain accurate return resolution tables by ensuring supporting documentation aligns with requirements and internal tolerance thresholds Support 3PLs and maintain accurate tracking logs, coordinating efforts with fulfillment teams Collaborate with sales and retailer accounting teams to address past due balances, follow up on collections, and document all communication Analyze payment trends and provide detailed reports on variances, patterns, and resolutions for leadership review Assist in month-end close reporting and accrual preparation for retailer accounts, ensuring variances between estimates and actuals are within acceptable thresholds Ensure compliance with established processes, including claim resolution deadlines, accurate documentation, and adherence to retailer guidelines Participate in process improvement initiatives to enhance efficiency and accuracy in payment processing and reconciliation Support internal and external audits by providing necessary documentation and explanations Desired Skills/Experience: Associate’s degree or equivalent work experience in accounting, finance, or a related field required 4+ years of accounts receivable and payment reconciliation experience, preferably with large retailers Strong proficiency in Microsoft Excel, advanced Excel skills preferred Working knowledge of ERP systems such as: Oracle, SAP, and experience with Noetix and OFS platforms preferred Strong analytical and problem-solving skills with the ability to interpret large datasets and draw actionable conclusions Excellent verbal and written communication skills with the ability to interact professionally with internal teams and external customers Exceptional organizational and time management skills with the ability to manage multiple priorities and meet deadlines independently High level of accountability, accuracy, and ownership of responsibilities Familiarity with retailer portals and claim backup requirements is a plus Experience with data visualization tools such as: Tableau, Power BI is a plus Benefits: Medical, Dental, & Vision Insurance Plans Employee-Owned Profit Sharing (ESOP) 401K offered The approximate pay range for this position is between $22.00 and $32.00 . 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