Program & Events Coordinator

Please see Special Instructions for more details. This position is not eligible for new sponsorship. Position Information Announcement Number Announcement Number STAFF - VA - 26414 For questions regarding this position, please contact: Coordinates engaging and successful events by managing logistics, vendors, and communications from concept through completion. Position Number Position Number 4M0248 Department Division Division Division of Student Success Appointment Type Appointment Type Classified Contract Term Contract Term Fiscal Year Semester If other, specify From date If other, specify End date FLSA FLSA Non-Exempt Union Affiliation Union Affiliation FOCUS-MFPE FTE FTE 1.0 Benefits Eligible Salary Starting at $22.52 per hour, commensurate with experience, education, and qualifications Contract Type If other, please specify Recruitment Type Recruitment Type Open General Statement The Event Coordinator supports the institution’s mission by planning and delivering high-quality events that engage students, employees, alumni, and community partners. Duties and Responsibilities Coordinate room setup, signage, check in tables, and on site logistics for events Prepare event materials such as agendas, name badges, packets, and handouts Maintain office scheduling calendars and shared inboxes Draft routine emails, flyers, and event confirmations using templates Works with the Assistant Director of Industry & Employer Relations to establish and meet event budgets. Working with Assistant Director of Industry & Employer Relations, execute an event sponsorship and solicitation strategy and help maintain tracking of solicitation levels, benefits, response, and fulfillment. Recruits and sets expectations for volunteer involvement on event committees, developing agendas, and maintaining clear communications with committee members and staff. Plan and execute meetings and events such as Career Fairs, Teach Montana, On Campus Recruiting, Resume Drop Ins, and other Career related events. Develop timelines, system of operations (SOPs) catering, audio/visual support, and materials. Provides high-level administrative support to the Career Services office. Maintains event calendars, processing purchase requisition and invoices, contracts, room reservations and textbook orders. Organizes various meetings throughout the year. Maintains event calendars, records, and databases; prepares correspondence and documentation; processes purchase requisitions and invoices; tracks contracts and approvals; and supports post-event reporting and documentation. Help the Assistant Director of Industry & Employer Relations with communication of event logistics to vendors, venues coordinators, and internal partners to execute events. Manages, trains, and supervises student associates and event volunteers. Required Qualifications - Experience, Education, Knowledge & Skills Demonstrated experience in program development, management, implementation and delivery assessment and with a high degree of professionalism. Demonstrated technical competence using personal computers and various software such as word processing, spreadsheets, presentation software & relational databases with a willingness to learn additional department and MSU specific software and programs. Demonstrated experience with, managing databases, analytics, and using quantitative metrics to baseline projects or an equivalent combination of education and/or experience. Preferred Qualifications - Experience, Education, Knowledge & Skills Experience with labor and industry, recruiting, human resources or career/professional coaching or training. Demonstrated experience in coordinating multiple initiatives while working with various constituents bringing project to a successful completion. Demonstrated experience with developing content and its delivery to various audiences. Possess knowledge of the higher education system and related services. The Successful Candidate Will Experience in higher education or nonprofit settings Knowledge of event management software and registration systems Experience managing event budgets Strong organizational and time-management skills Excellent written and verbal communication skills Ability to work independently and collaboratively Professional customer service orientation Flexibility to work evenings and weekends as required Position Special Requirements/Additional Information This position will require occasional scheduled evening and potential weekend hours to host events and interact with students. This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time. Physical Demands To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required. This position has supervisory duties? This position has supervisory duties? Yes Number of Vacancies Number of Vacancies 1 Desired Start Date Desired Start Date Upon completion of a successful search. Position End Date (if temporary) Open Date Close Date Applications will be: Screening of applications will begin on July 17th 2026 ; however, applications will continue to be accepted until an adequate applicant pool has been established. Special Instructions This position is not eligible for new sponsorship. EEO Statement Montana State University is an equal opportunity employer. MSU does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law. In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference, please complete the veteran’s preference information located in the Demographics section of your profile. Required Documents Resume Cover Letter Optional Documents Supplemental Questions Required fields are indicated with an asterisk (*). #J-18808-Ljbffr