Project Specialist

Job Overview STV is currently seeking a Project Specialist in our Columbia, SC location. This position is not eligible for sponsorship. Responsibilities Assist STV’s Project Managers and Senior Project Managers by developing project correspondences and maintaining project files. File sub‑consultant invoices and STV’s prime invoices. Work with Project Managers to set up initial project documents, including the Project Management Plan. Add STV staff to PDMM for project folders. Manage IT tickets and coordination for projects housed in Bentley’s ProjectWise. Create client‑specific folder structures (SCDOT / NCDOT) as needed. Prepare, secure, manage, and review sub‑consultant documentation including sub‑agreements and certificates of insurance. Prepare and maintain Project Management Plans, Project Manuals, Health & Safety Plans, and Project Quality Plans. Create sub‑agreements from STV’s legal templates. Coordinate signatures using DocuSign. Obtain STV COIs as needed for renewals using standard request processes. Track and review sub‑consultant COIs, coordinate legal reviews, and markup obvious issues before sending to the STV Legal team. Correspond and coordinate with stakeholders and permitting agencies. Assist Senior PMs with comment responses by following up with discipline leaders and design staff. Collect information from all project disciplines for project deliverables, including drawings, specifications, and calculations, and format as cohesive documents. Coordinate quality control reviews and certifications. Schedule meetings and handle logistics required for setting up meetings. Support PMs in day‑to‑day management and administrative activities required for efficient delivery of STV’s services and deliverables. Support the PM with project controls, including schedule and cost. Assist the PM and STV’s accounting department with pre‑bills, tracking, and collecting payments. Track earned value and assist with estimates to complete profitable projects. Assist in project controls including submittals, QC, and related documentation. Assist with PDF file naming conventions when required. Prepare meeting notes, track action items, and prepare agendas for project status meetings. Track and monitor project budgets on a weekly basis. Manage and track an inspector certification database. Schedule inspector training and testing for annual recertifications. Log and distribute construction submittals, shop drawings, and RFIs to appropriate team members during the construction phase. Assist the PM in review of project documentation completeness and accuracy during project closeout. Assist in the review of subcontracts to ensure scope of work was performed during project closeout. Assist in preparing project information for inclusion in STV’s knowledge management system during project closeout. Prepare expense reports for senior staff. Review staff timecards and confirm codes. Prepare time transfers for staff timecards as directed by senior staff. Perform additional responsibilities as required by business needs. Perform some limited administrative office duties, including but not limited to ordering/organizing office supplies, mail, coordinating office events, and other duties as needed. Requirements 1-3 years of related experience preferred (preferably in an A/E/C firm). Bachelor’s degree or equivalent certification/experience in Engineering Technology, Architecture, Planning, Business Administration, Accounting, or Construction/Project Management. Proficiency with Microsoft Suite, including Outlook, Word, Excel, and PowerPoint is required. Strong written and interpersonal communication skills. Strong analytical and problem‑solving abilities. Ability to work with a multidisciplinary project team. Exceptional time management and organizational skills. Self‑starter. Proficiency with DocuSign, BlueBeam Revu, Adobe, Bentley ProjectWise, and/or Microsoft Project is a plus. Compensation Range $58,422.14 - $66,768.17 Benefits Health insurance, including an option with a Health Savings Account Dental insurance Vision insurance Flexible Spending Accounts (Healthcare, Dependent Care and Transit and Parking where applicable) Disability insurance Life Insurance and Accidental Death & Dismemberment 401(k) Plan Retirement Counseling Employee Assistance Program Paid Time Off (starting at 16 days) Paid Holidays (9 days) Back‑Up Dependent Care (up to 10 days per year) Parental Leave (up to 80 hours) Continuing Education Program Professional Licensure and Society Memberships STV provides equal employment opportunities to all qualified applicantswithout regard to race, color, religion, sex, sexual orientation, gender identity,national origin, age, protected veteran or disabled status, or genetic information. #J-18808-Ljbffr