Scheduler

Corporate Interview Scheduler

Scheduler assisting the FTE/TA Team. Must be available to work in CST, and have a high level of professionalism. Focus on candidates who are local within a ~50-mile radius of Bolingbrook.

At Ulta Beauty, our Talent Acquisition team plays a critical role in delivering exceptional candidate and hiring manager experiences. We are seeking a highly organized and service-oriented Corporate Interview Scheduler to support our Corporate Recruiting team. This role is responsible for coordinating complex interview logistics, ensuring a seamless and positive experience for candidates, hiring managers, and interview teams.

This is a fast-paced, detail-driven role that requires strong communication, adaptability, and a proactive mindset.

Key Responsibilities

• Coordinate and schedule interviews across multiple functions, levels, and time zones (primarily via Microsoft Teams)
• Partner closely with Corporate Recruiters, Hiring Managers, and HR Business Partners to align on interview plans and logistics
• Manage high-volume scheduling with accuracy and efficiency, often balancing competing priorities and last-minute changes
• Serve as the primary point of contact for candidates throughout the interview process, ensuring a best-in-class, high-touch experience
• Prepare and distribute interview confirmations, agendas, and relevant materials to all participants
• Maintain accurate and up-to-date candidate activity and interview details within the applicant tracking system (iCIMS)
• Troubleshoot scheduling conflicts and proactively identify solutions to keep the process moving forward
• Support coordination of panel interviews and debrief sessions
• Ensure compliance with internal processes and data accuracy standards
• Contribute to continuous improvement efforts, identifying opportunities to streamline scheduling workflows and enhance the candidate experience

Qualifications

• 13+ years of experience in recruiting coordination, scheduling, HR support, or administrative roles
• Experience working in a fast-paced, high-volume environment
• Strong organizational skills with exceptional attention to detail
• Excellent communication skills, both written and verbal
• Ability to manage multiple priorities and adapt quickly to change
• High level of professionalism and customer service orientation
• Experience with applicant tracking systems (i.e., iCIMS) and scheduling tools preferred
• Proficiency in Microsoft Outlook and Microsoft Teams required

Key Competencies

• Organization & Execution: Manages complex scheduling with precision and follow-through
• Communication: Clear, timely, and professional interactions with all stakeholders
• Customer Focus: Creates a positive, seamless experience for candidates and internal partners
• Problem Solving: Anticipates challenges and proactively resolves scheduling conflicts
• Collaboration: Builds strong partnerships with recruiters, hiring managers, and cross-functional teams

At Ulta Beauty, you'll be part of a team that is passionate about people, performance, and delivering exceptional experiences. This role offers the opportunity to make a direct impact on how we attract and hire top talent while working in a collaborative and dynamic environment.