Coordinator, Packaging

Coordinator, Packaging

The Coordinator Packaging is responsible for supporting packaging operations by ensuring required materials are available on time to meet packaging schedules and customer requirements. This position works with customer schedules, arranges and updates materials in the system, creates and closes packaging-related documentation within required timelines, and coordinates with Quality Assurance, Warehouse, Purchasing, and other departments as needed. The role also supports the issuance of QA batch cards, verifies that PMs and materials meet applicable requirements, and physically checks materials to ensure they match the correct product codes before use in packaging operations.

Areas of Responsibility

• Coordinate packaging material availability to support production schedules and customer requirements.
• Review customer schedules, work orders, and production requirements to ensure timely processing and completion of packaging-related activities.
• Create, process, and maintain packaging documentation, requisitions, production reports, and related records in accordance with company procedures.
• Create and manage Purchase Requisitions (PRs) and track departmental purchasing needs.
• Monitor inventory levels of packaging-related materials, including shipper labels and printed materials, and coordinate replenishment activities as needed.
• Coordinate with Quality Assurance, Warehouse, Purchasing, Supply Chain, and other departments to ensure materials, documentation, and production requirements are met.
• Review Bills of Materials (BOMs) and coordinate required updates or changes with cross-functional departments based on customer requirements.
• Coordinate the ordering and receipt of printed materials and other packaging-related supplies.
• Track vendor invoices and facilitate approval processing through designated company systems.
• Monitor packaging label printing systems and coordinate issue resolution with Information Technology (IT) and other support functions as needed.
• Coordinate the preparation and transfer of samples, materials, and documentation to Quality Assurance and other company locations.
• Report discrepancies, material issues, or operational concerns to management for review and resolution.
• Maintain accurate records and documentation in compliance with company policies, SOPs, cGMP requirements, and regulatory standards.
• Follow batch records, SOPs, cGMP requirements, safety procedures, and company policies at all times.
• Maintain proper gowning, hygiene, and workplace practices to ensure product integrity and compliance.
• Support departmental audits, inspections, inventory activities, and continuous improvement initiatives as assigned.
• Work extended hours and occasional weekends as required by business needs.
• Perform other duties and special projects as assigned.

Requirements

Education & Qualification: High School Diploma or GED required. Associate degree in Business Administration, Supply Chain, Operations, or a related field preferred. Minimum two (2) years of administrative, manufacturing support, production planning, inventory coordination, supply chain, or related experience, preferably within the pharmaceutical, nutraceutical, food, or manufacturing industry. Experience working in a cGMP-regulated environment preferred.

Skills & Ability Strong organizational, time management, and multitasking skills. Excellent attention to detail and ability to maintain accurate records and documentation. Ability to prioritize workload and manage multiple projects in a fast-paced manufacturing environment. Effective verbal and written communication skills. Ability to work independently and collaboratively with cross-functional teams. Working knowledge of cGMP regulations, SOPs, and quality systems preferred. Proficient in Microsoft Office Suite (Word, Excel, Outlook) and ERP systems such as SAP or similar inventory management systems. Ability to perform basic mathematical calculations and data entry accurately. Ability to read, interpret, and follow written procedures, specifications, and company policies. Physical Requirements (lifting, etc.): Ability to sit, stand, and walk for extended periods as required. Ability to occasionally lift and move materials weighing up to 25 pounds. Ability to conduct periodic inspections of packaging materials, labels, and production-related documentation. Ability to access manufacturing and warehouse areas as required to perform job duties. Must be able to wear required Personal Protective Equipment (PPE), including lab coat, hair net, beard cover (if applicable), gloves, safety glasses, face mask, and safety footwear, as required. Work Environment (Office, Warehouse, temperature extremes, etc.): Work is performed in both office and manufacturing environments. Regular exposure to manufacturing operations, including moderate noise levels, dust, odors, and varying temperatures. May be required to enter production, warehouse, and quality areas while adhering to all applicable safety, GMP, and hygiene requirements. Overtime and weekend work may be required based on business needs.

USPL is proud to be an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity or expression, national origin, age, genetic information, disability, protected veteran status, or any other characteristic protected by applicable local, state, or federal law.

Our benefits are designed to help you move forward in your career, and in areas of your life outside of USPL. From health and wellness benefit options including: medical, dental, vision, short and long term disability, basic life insurance, supplemental life insurance, AD&D insurance. We also offer a matched 401(k) savings plan. Employees have the opportunity to receive compensation in the form of premium pay such as overtime, shift differential, holiday pay, sick time, etc. Newly hired employees receive up to 10 days of vacation the first year, which grows to 12 days starting the second year of employment.