Manufacturing Administrator

Manufacturing Administrator

Location: South Sacramento, CA

Pay: $21/hr - $24/hr

Schedule: Monday - Friday (8AM - 5PM)

Job Description

The Manufacturing Administrator provides dedicated support to the Maintenance / Warehouse departments by preparing submittal packages and creating operations and maintenance manuals throughout the full lifecycle of assigned projects. Working under moderate supervision, this role performs daily office and administrative tasks using established procedures and systems to ensure accurate documentation, timely project support, and organized records management.

Responsibilities

• Prepare complete submittal packages, operations and maintenance manuals, and start-up packages, including binding, formatting, and producing hard copies and electronic files for internal records and end users.
• Maintain moderately complex records using established coding and filing systems, and retrieve and compile data as needed for projects and reporting.
• Perform administrative processing of new projects, ensuring all required documentation is created, collected, and organized according to company standards.
• Prepare submittal records and operations and maintenance manuals for storage and archiving in line with departmental procedures.
• Enter, update, and retrieve information for submittals and operations and maintenance manuals using established automated systems, processes, and procedures.
• Collaborate closely with internal departments to obtain missing or incomplete information required for submittals and operations and maintenance manuals.
• Provide the Engineering department with regular updates on submittal and operations and maintenance manual completion dates.
• Prepare submittals and operations and maintenance manuals for delivery to internal stakeholders and external end users.
• Track and monitor hours related to submittal and operations and maintenance project completion, and submit this information to the department manager for cost tracking purposes.
• Maintain and update database systems as required to support accurate and current project and documentation records.
• Proofread, edit, and distribute internal and external correspondence as requested by engineering staff.
• Complete job assignments within schedules and deadlines established by the Maintenance Manager.
• Order and maintain office supplies as needed to support the Engineering department.
• Perform scanning, faxing, typing, copying, and file conversions to support documentation and record-keeping needs.
• Perform all other related duties as assigned to support departmental and project objectives.

Essential Skills

• Proficient data entry skills with strong attention to detail and accuracy.
• Customer service orientation with the ability to support internal stakeholders professionally.
• Administrative assistance and administrative support experience in an office environment.
• Strong computer skills, including proficiency with Microsoft Office (Word, Excel, Outlook, Access).
• Ability to use Adobe Acrobat and work with PDF documents for creation, editing, and compilation.
• Knowledge of standard office procedures, practices, and equipment, including scanning, faxing, typing, copying, and file conversions.
• Ability to perform effectively in a high-volume, fast-paced environment while maintaining quality and accuracy.
• High level of organizational skills with the ability to maintain complex records and filing systems.
• Ability to coordinate and prioritize multiple projects to meet customer and internal deadlines.
• Willingness and ability to learn specialized terminology applicable to design engineering.
• Strong written communication skills for proofreading, editing, and preparing correspondence.

Additional Skills & Qualifications

• High school diploma or GED equivalent.
• At least 2 years of experience in an administrative, clerical, or office support role.
• Experience supporting engineering, maintenance, or technical documentation processes is beneficial.
• Familiarity with database systems used for tracking project documentation and records is a plus.

Why Work Here?

Join a well-established Fortune 500 organization that offers strong internal growth opportunities and comprehensive benefits. You will work in a structured environment with clear processes, collaborate with experienced technical teams, and have the chance to build your skills in documentation, administration, and project support while advancing your career within a large, stable company.

Work Environment

This role operates in a combined office and manufacturing environment, supporting maintenance and engineering functions. You will primarily work in an office setting using computers, standard office equipment, and software such as Microsoft Office and Adobe Acrobat. The position involves regular interaction with internal departments and requires comfort working in a fast-paced, high-volume setting where multiple projects run concurrently. You may occasionally need to navigate manufacturing areas to coordinate with on-site staff, while maintaining a professional appearance appropriate for an office and industrial environment.

Job Type & Location

This is a Contract to Hire position based out of Sacramento, CA.

Pay and Benefits

The pay range for this position is $21.00 - $24.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Sacramento, CA.

Application Deadline

This position is anticipated to close on Jun 10, 2026.