Accounting & HR Administrator

Job Description

Job Description

Servpro Of Downtown Seattle and Bellevue

FRANCHISE JOB DESCRIPTION

 

Job Title:

Staff Accountant

Division/Department:

Finance

Reports to:

Owner/General Manager

New/Replacement:

.......................................

Pay:

Hourly

Exempt/Non-Exempt:

Exempt

Date Prepared:

.......................................

Last Revision Date:

May 2026

Summary: 

The Staff Accountant is responsible for supporting the financial operations of a fast-paced disaster restoration and reconstruction company specializing in water, fire, mold, biohazard, and reconstruction services. This role ensures accurate financial reporting, job cost tracking, accounts payable/receivable management, and compliance with company financial procedures.

The ideal candidate thrives in a deadline-driven environment, understands project-based accounting, and can work closely with operations, project managers, estimators, and leadership to maintain financial accuracy and operational efficiency.

Primary Responsibilities: 

Financial & Accounting Operations

• Maintain accurate general ledger entries and account reconciliations 
• Assist with month-end and year-end close processes 
• Prepare journal entries and supporting documentation 
• Reconcile bank accounts, credit cards, and intercompany transactions 
• Support preparation of financial statements and management reports 
• Monitor cash flow and assist with forecasting 

Job Costing & Restoration Accounting

• Review job costing for mitigation, reconstruction, and abatement projects 
• Track project profitability and margin performance 
• Verify proper coding of labor, materials, subcontractors, and equipment usage 
• Assist with WIP (Work In Progress) reporting and revenue recognition 
• Ensure synchronization between operational software and accounting systems 
• Support estimate-to-invoice financial accuracy 

Accounts Payable & Receivable

• Process vendor invoices and subcontractor payments 
• Monitor customer receivables and assist with collections efforts 
• Verify insurance claim payments and mortgage check processing 
• Maintain lien release documentation and vendor compliance files 
• Assist with customer billing and invoice reconciliation 

Operational Support

• Work closely with Project Managers and Operations Managers regarding:
  • Job budgets 
  • Purchase orders 
  • Change orders 
  • Vendor costs 
  • Billing discrepancies 
• Assist with audit preparation and documentation requests 
• Maintain organized digital and physical accounting records 
• Support implementation and improvement of accounting processes and controls 

Education and Experience Requirements: 

• Bachelor’s degree in Accounting, Finance, or related field required
• 2+ years of accounting experience required
• Construction, restoration, or project-based accounting experience strongly required
• Understanding of:
  • Job costing 
  • WIP schedules 
  • Revenue recognition 
  • Accounts payable/receivable 
• Experience with accounting software such as:
  • QuickBooks 
  • Workcenter or restoration management software experience preferred 
• Advanced proficiency in:
  • Microsoft Excel 
  • Data analysis and reporting 
• Strong organizational and communication skills 
• Ability to manage multiple priorities in a fast-paced environment 
• High attention to detail and accountability 
• Experience in the disaster restoration, construction, or insurance repair industry 
• Familiarity with:
  • Insurance claim processes 
  • TPA/program work 
  • Restoration workflow systems 
  • Job profitability analysis 
• Experience supporting field operations teams

Physical and Work Environment Requirements : 

• Primarily office-based with occasional jobsite visits if needed
• Ability to sit, stand, and work at a computer for extended periods
• Ability to occasionally lift up to 25 lbs

Normal Working Hours, Additional Working Hours and Travel Requirements:

This is a full-time position working 7:00 a.m. – 5:00 p.m., Monday – Friday, 45 hours per week. This position frequently requires long hours (beyond 8 hours a day), including evenings and weekends, as needed.