Administrative Assistant

Job Description

Job Description

We are looking for an Administrative Assistant to support daily office operations in Plymouth, Wisconsin. This contract opportunity has the potential to become permanent and is ideal for someone who enjoys creating an organized, welcoming workplace while providing dependable administrative and front-desk support. The person in this role will contribute to office coordination, document preparation, and selected HR-related projects while helping the team stay efficient and responsive.

Responsibilities:
• Welcome guests, employees, customers, and service providers with a courteous and attentive approach at the front desk.
• Provide administrative support for HR initiatives and assist with special projects that require coordination and follow-up.
• Draft, format, and prepare business documents such as letters, reports, and external communications.
• Keep digital records and paper files accurate, accessible, and well organized for daily business use.
• Manage incoming and outgoing mail, packages, and shipments to ensure timely distribution and processing.
• Monitor office and breakroom supplies, track inventory levels, and place orders to maintain availability.
• Coordinate routine office purchases and assist with meeting logistics, including room setup and catering arrangements.
• Maintain a neat, welcoming reception area and support an orderly office environment throughout the day.
• Step in to provide additional administrative coverage when needed to support uninterrupted office operations.• High school diploma required.
• At least 2 years of administrative experience in an office setting that requires attention to detail preferred.
• Interest in Human Resources or prior exposure to HR-related work required.
• Strong customer service, verbal communication, and interpersonal skills.
• Proficiency with Microsoft Office applications, including Excel.
• Excellent organizational skills with the ability to manage multiple priorities and deadlines.
• Proven ability to handle sensitive information with discretion and maintain a high level of accuracy.
• Bilingual skills in English and Spanish or English and Hmong are a plus.