Executive Personal Assistant & Bookkeeper

We are seeking a highly competent and experienced Executive Personal Assistant & Bookkeeper to support the Founders of a well-known recruiting company in a full-time, hybrid role based in South Reno, Nevada.

For approximately five months of the year, the executives will be in California and you will provide remote support. The remaining seven months, the executives will be based in Reno and the role will follow a hybrid schedule of three days on-site and two days remote.

This position requires a trusted, proactive partner who can seamlessly manage both business and personal responsibilities. The role will involve an estimated 40/60 split between corporate executive support and personal assistant duties.

The ideal candidate will bring:

- Significant experience supporting a senior-level executive

- Strong organizational and prioritization skills

- Demonstrates discretion, professionalism, and strong communication skills

- The ability to anticipate needs and stay several steps ahead

- High discretion and professionalism

- Comfort balancing corporate responsibilities with personal support

Corporate (Executive Assistant) Responsibilities (40%):

- Managing a busy executive’s calendar and scheduling meetings

- Coordinating appointments and calls

- Drafting and responding to emails on behalf of the executive

- Providing administrative support for a recruiting company

- Anticipating needs and staying several steps ahead to ensure smooth daily operations

- Organizing and maintaining files, records, and confidential information

- Preparing documents, reports, and presentations

- Managing complex travel arrangements (flights, accommodation, ground transportation)

- Processing expenses, invoices, and handling basic bookkeeping tasks

Personal Assistant Responsibilities (60%):

- Scheduling personal appointments

- Assisting with organization and management of a busy household

- Providing general lifestyle support as needed

- Managing household vendor relationships (e.g., utilities, maintenance, repairs)

- Handling personal correspondence and detailed filing

- Coordinating family appointments and activities

- Planning and purchasing gifts, and assisting with event or holiday planning

- Running errands