Insurance Coordinator

Insurance Coordinator

Insurance Coordinator, Calendar Year Position, TASS Union, Wage Grade V (40 hours per week)

Basic Function of Insurance Coordinator: Under the direction of the Payroll & Insurance Supervisor, performs a variety of accounting and complex administrative duties related to the processing of the Board of Education insurance programs, including medical, dental, prescription, vision, life, long and short-term disability insurance, and retirement; while assisting employees, retirees, and insurance carriers. This role will require integrating the health and other benefits withholding amounts into the front-end of the payroll system.

Responsibilities and Duties:

• Performs a variety of duties related to the implementation of the district's insurance programs, explanation of benefit options available, enrollment issues, and eligibility requirements to all employees, including new hires, returning/current employees, and retirees.
• Coordination of the annual open enrollment, including the preparation and collection of materials to and from all classifications of employees, retirees, and COBRA participants.
• Utilizes QuickBooks or MUNIS Accounting Software to bill retirees and COBRA participants.
• Maintains inventory of insurance literature and distributes to participants as requested.
• Coordinates the insurance deduction amounts with the payroll department as well as the reconciliation.
• Maintains the master Excel spreadsheet for all enrollment transactions that will be used for deduction auditing, reconciling, and providing insurance data that is needed for producing 1095-C and W-2s.
• Assists participants to resolve difficult and sensitive insurance issues.
• Performs other duties as requested.
• This expanded role will require a highly skilled person with excellent financial and systems skills that will facilitate a more efficient handling of the Benefits process.
• Payroll Backup and Support: Serves as the primary backup for payroll processing and provides support to ensure timely and accurate payroll operations.
• Collaborate with Administration, Human Resources, and Payroll related to benefit issues, collective bargaining agreement compliance, workers' compensation, and FMLA.
• Prepare quarterly CT Teacher Retirement Board subsidy reports and process and reconcile district health insurance subsidy receipts.

Qualifications

• Accounting principles, practices and procedures.
• Financial, statistical and fiscal record keeping principles.
• Office procedures and equipment.
• District organization, operations, policies and objectives.
• Effective communication (oral and written) and interpersonal skills.
• Proficient in all Microsoft and Google Applications.
• District union contracts, state and federal mandates pertaining to insurance (i.e., COBRA, HIPAA, ERISA, FMLA, MEDICARE, ACA).

Ability to

• Work independently with a strong work ethic.
• Maintain confidentiality.
• Ability to communicate issues and possible solutions.
• Proactively plan and organize work.
• Meet schedules and deadlines.
• Identify situations/issues; communicate an effective course of action.
• Establish and maintain cooperative and effective working relationships with others.

Education and Experience

• Bachelor's Degree preferred and/or 5 years of work experience in any of the following areas: Accounting, Insurance and Payroll.

Cross-Departmental Support At the discretion of the Superintendent of Schools, provides temporary or project-based administrative support to other Central Office departments, particularly during periods of lower insurance or payroll workload, to ensure continuity of operations and address critical needs across the district.