Purchasing Agent

Federal Contracts Company was founded in 2003 by Clark and Tricia Ricke to be the solution for manufacturers of heavy equipment and federal government agencies that seek to buy or rent that equipment. We are focused on keeping government procurement easy for our partners. We believe that if we take care of our team they will take care of our customers and partner vendors.

Our Mission:

Federal Contracts Company is dedicated to producing quality contracts between manufacturers and the federal government creating trusting relationships while being fair and profitable. We succeed by thorough follow-up marketing and producing lasting business partners.

We are looking for a Full-time Purchasing Agent to support our rapidly growing company!

Employment Status: Full-time permanent on-site

Schedule: M-F 8am-5pm

Salary: Starting at $65000/year commensurate with experience

Position Summary:

The Purchasing Agent is responsible for sourcing purchasing and coordinating the procurement of heavy equipment machinery parts and related products for government and commercial customers. This position works closely with manufacturers vendors customers and internal teams to obtain competitive pricing meet contract and customer requirements coordinate timely delivery and maintain strong lasting business relationships.

Key Responsibilities:

o Sources and procures heavy equipment machinery parts and related products from manufacturers distributors and other qualified vendors.

o Reviews customer and contract requirements to identify appropriate products specifications pricing availability lead times and delivery

requirements.

o Reviews and evaluates vendor quotations and purchasing terms to ensure pricing and procurement requirements are accurate and competitive;

assists with vendor pricing and quotation requests as needed.

o Develops and maintains strong professional relationships with manufacturers vendors government customers and other business partners.

o Processes purchase orders for both Sales and Rental operations ensuring accuracy required documentation and timely submission to applicable

vendors.

o Manages Rental Purchase Order activity including new awards extensions supplemental orders fuel charges damage charges cancellations and

related adjustments.

o Coordinates and maintains Proof of Delivery documentation for rental orders including obtaining recording tracking and maintaining required

supporting documentation.

o Coordinates Certificate of Insurance (COI) requests by reviewing requests communicating required coverage or updates to the companys insurance

agent and distributing updated certificates as needed.

o Coordinates purchase orders and procurement activities from initial quotation through delivery including order confirmation lead-time monitoring

shipping and resolution of discrepancies.

o Works closely with sales rentals operations and management to communicate equipment availability pricing delivery schedules and other

procurement considerations.

o Maintains accurate purchasing records vendor information quotations purchase orders and related documentation.

o Reviews purchasing documentation for accuracy and completeness and ensures assigned procurement activities and documentation comply with

applicable contract requirements and company procedures.

o Monitors market conditions manufacturer pricing equipment availability supply-chain issues and other trends that may affect procurement

decisions and customer commitments.

o Assists with government contracting and procurement activities including documentation and vendor coordination associated with Federal

Government purchases.

o Communicates proactively with customers and vendors regarding order status changes delays substitutions and other issues that may affect

delivery or customer satisfaction.

o Performs other duties as assigned.

Qualifications:

o Bachelors degree in Business Supply Chain or related field (preferred).

o 4 years of purchasing procurement equipment machinery sales or related experience; experience with heavy equipment is preferred.

o Prior experience with government contracts preferred.

o Strong organizational and time management skills.

o Ability to prioritize competing customer and sales requirements recognize time-sensitive issues and escalate matters appropriately.

o Meticulous attention to detail to ensure data is entered accurately.

o Ability to multi-task when necessary.

o Great oral and written communication skills.

o Excellent customer service skills.

o Microsoft Office Skills (Word Excel PowerPoint Outlook).

o Knowledge of state and federal laws that apply to the duties of this position.

o Ability to identify problems and recommend solutions within the scope of the position.

o Ability to read understand and follow oral and written instructions.

o Ability to maintain strict customer and corporate confidentiality.

We offer an excellent benefits package including medical/dental/vision coverage PTO 401k annual bonus potential and more!

Must follow all company Non-DOT Drug and Alcohol Testing Program Requirements. We are a Drug Free Workplace and an Equal Opportunity Employer.