Purchasing Coordinator

Description

The University of South Florida is a top-ranked research university serving approximately 50000 students from across the globe at campuses in Tampa St. Petersburg and USF 2025 U.S. News & World Report recognized USF with its highest overall ranking in university history as a top 50 public university for the seventh consecutive year and as one of the top 15 best values among all public universities in the nation. U.S. News also ranks the USF Health Morsani College of Medicine in the highest tier placing it as one of the top 16 medical schools in the nation and inside the top 10 among public universities. USF is a member of the Association of American Universities (AAU) a group that includes only the top 3% of universities in the U.S. With an all-time high of $750 million in research funding in 2025 and as a top 20 public university for producing U.S. patents USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of nearly $10 billion for the state of Florida. USFs Division I athletics teams compete in the American Conference. Learn more at .

The College of Public Health prepares students scholars human service providers policy makers and other professionals to improve the quality of life health and safety of diverse populations and to promote positive change in individuals groups communities organizations and systems. Through multidisciplinary teaching and research service and engagement with community partners the College focuses on the rigorous development dissemination/implementation and analysis of innovative solutions to the complex challenges that affect the behavior and well-being of individuals families populations and communities in which we live.

40% Reviews and processes purchase requisitions ensuring accuracy and conformance with COPH & USF purchasing processes policies and regulations. Identifies and recommends the most appropriate method to process requisition based on dollar amount timeliness existing open contracts and/or competitive bidding. Implements and follows up on change orders ensuring timely processing and internal review.

15% Assists with administration of P-Card program including supporting COPH p-card holders through the purchasing process and serving as a reconciler in the USF P-card process.

15% Serves as a resource for the USF purchasing process. Trains on and interprets purchasing procedures and processes including purchasing software for departments. Provides support to COPH faculty and staff throughout the process including reviewing quotes for compliance with USF policies. Resolves and answers questions regarding purchasing issues with departments and/or vendors.

15% Reconciles and processes invoices/requests for payments against requisitions. Researches status of invoices with Accounts Payable and vendors as needed.

10% Creates and maintains files of purchasing records maintains lists of vendors and provides reports as needed to support the Colleges purchasing need. Serves as a resource in establishing new vendors with USF.

5% Other duties as assigned.

Minimum Qualifications
High School diploma or equivalent

1 year of related experience

Senate Bill 1310- The Florida Senate is conditional upon meeting all employment eligibility requirements in the U.S.

SB 1310: Substitution of Work Experience for Postsecondary Education Requirements

A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required not to exceed:

(a) Two years of direct experience for an associate degree;

(b) Four years of direct experience for a bachelors degree;

(c) Six years of direct experience for a masters degree;

(d) Seven years employment as established by the public employer and indicated in the advertised description of the position of employment.

Minimum Qualifications that require a high school diploma are exempt from SB 1310

The University of South Florida is a top-ranked research university serving approximately 50000 students from across the globe at campuses in Tampa St. Petersburg and USF 2025 U.S. News & World Report recognized USF with its highest overall ranking in university history as a top 50 public university for the seventh consecutive year and as one of the top 15 best values among all public universities in the nation. U.S. News also ranks the USF Health Morsani College of Medicine in the highest tier placing it as one of the top 16 medical schools in the nation and inside the top 10 among public universities. USF is a member of the Association of American Universities (AAU) a group that includes only the top 3% of universities in the U.S. With an all-time high of $750 million in research funding in 2025 and as a top 20 public university for producing U.S. patents USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of nearly $10 billion for the state of Florida. USFs Division I athletics teams compete in the American Conference. Learn more at .

Required Experience:

IC