Payables Clerk

Job Description
Key Role Description

Completes payments process and controls expenses by receiving, processing, verifying, and reconciling invoices. Performs accounting activities within the Accounts Payable and General Accounting functions that include compilation of month-end closing reports, accruals and reconciliations.


Role Specific Competencies

At Monroe, we have identified nine specific competencies we expect all employees of our organization to possess. These competencies are a part of our Selection, Performance Management/Review and Developmental processes. The competencies and activities for this role are detailed below:

Technical Knowledge - demonstrates the specific skills necessary for the assignments, understands the background and points of leverage to be effective in the role.

• Reviews and verifies invoices against PO and receiving and / or approval before processing for payment.
• Verifies that the correct general ledger accounts and cost centers are used by analyzing invoice, PO, and expense classification prior to payment.
• Works with vendors to resolve billing or payment discrepancies to ensure that payments are within terms, vendor payment information is current, and any credit memo issued processed in the system.
• Works with Purchasing / Supply Chain Management as necessary to correct purchase orders or supplement when necessary.
• Maintains accounting ledgers by verifying and posting accounting transactions associated with payments.
• Verifies vendor accounts by reconciling monthly statements and related transactions.
• Maintains historical records either by electronic means or filing documents.
• Protects organization's values by keeping information confidential.
• Processes vendor maintenance set-up requests in accordance with Monroe & Delta policies.
• Completes ad hoc projects for the Accounting department.

• Assists in compilation of month-end closing information in an accurate and efficient manner in order to meet established deadlines.
• Prepares monthly accounts payable and general accounting accruals for recording in the general ledger.
• Prepares regular reconciliations within area of responsibility, including balance sheet accounts, and prepares variance explanations.

Knowledge of Work Areas and Responsibilities - demonstrates a clear understanding of role and responsibilities within specific area, flexible and agile in adapting to changes or exploring opportunities and challenges.

Communications - Verbal and Written - includes written and verbal communications, delivers presentations and has good listening skills.

Problem Solving and Conflict Leadership - strives to understand contributing factors, works to resolve complex situations, and helps individuals to resolve conflicts.

Delivering Results - Sense of Urgency - defines appropriate goals, works toward achieving goals, articulates vision and steps for achievement, meets deadlines and provides timely status updates and follow-through.

Teamwork/Cooperation - accountable to team, works to meet established deliverables, appreciates view of team members and is respectful of others.

Initiative - takes action, seeks new opportunities, and strives to see projects to completion.

Work Reliability/Quality - strives to eliminate errors, accurate work is a priority, and seeks opportunities to improve product/services.

Integrity and Trust - honest, accountable, upholds ethics standards and maintains confidentiality.

Experience and Skills
Education, Experience, and Skill Requirements

• 2-4 years related experience in a high volume accounting and payables environment.
• Bachelor's Degree in a business related major preferred.
• Proficient with Microsoft Word, Outlook, and Excel. Familiarity or experience with SAP or other ERP system software preferred.
• Demonstrated proficiency in all of Role Specific Competencies.