Field Site Admin

Job Description

Job Description

Position Summary

Site Coordinator performs accounting and administrative tasks for multiple projects including field purchasing, vendor set up, electronic time keeping, overseeing the site hire in process, completing hiring and termination forms, completing weekly cost summaries, internal and customer reporting as required, completing weekly progress reports, assisting with proposal development, and assisting with proposal estimates, as needed.

This position requires an individual to travel often and work for long periods of time (up to several months) at a construction project and perform the duties outlined. Projects are based at power plant and other locations throughout the continental U.S.A. The identified candidate will need to have the ability to fluctuate work schedules.

Requirements

Reasonable Accommodations Statement
To perform this job successfully, an individual must be able to accomplish each essential duty satisfactorily. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions.

Essential Functions Statement(s)

• Sets up and manages site purchasing for various job items including rental tools and equipment.
• Maintains an organized purchase order log and rental equipment log on each project.
• Stores appropriate project documents within SharePoint for all commercial items.
• Reviews vendor invoices on assigned projects for accuracy before providing instructions for processing.
• Enters employees time for various projects into timekeeping system daily and makes any necessary reconciliations.
• Completes all necessary internal project tracking and external customer reporting.
• Coordinates the hire-in process and prepares all relevant hire-in paperwork including company specific forms, federal, state, and municipal required documentation.
• Maintains confidential employee files during the project and submits to human resources following project completion.
• Provides employees with proper forms to make any payroll changes and submits completed paperwork to the payroll department.
• Maintains effective line of communication with both site team and corporate office for duration of a project.
• Administrative support to local office and shop personnel including expense reports, and other office support tasks.
• Works with vendors and accounting team to collect final invoices and true up Purchase Orders to close out projects.

Position Qualifications

• Strong decision making and problem-solving skills are required.
• Capable of multi-tasking, highly organized, with excellent time management skills.
• Proficiency in Microsoft Office Suite is required. (Outlook, Excel, Word)
• Must be computer literate and be able to communicate effectively by both written and oral means.
• Willing to travel to support project administration activities.

Skills and Abilities

2 years in construction administration or support role.

Word, Excel, Outlook, InEight, PowerBI

Pay: $26.00 - $32.00 per hour based on experience