Department Administrator Supervisor

Overview The School of Arts and Sciences-Newark (SASN) is a place where exploration, discovery, and imagination come together to form the core of a liberal arts education. We serve all undergraduates at Rutgers University-Newark (RU-N); and offer a broad selection of more than 2,000 undergraduate and graduate courses a year in more than 40 subjects. SASN combines the best of a large research university with a small liberal arts college. RU-N is a remarkably diverse, urban, public research university that is not just in Newark but of Newark-an anchor of our home city. SASN boasts one of the country's most respected English Departments, with an internationally respected faculty devoted to scholarship and creative writing in a wide range of subjects. Students can study English, and American literature from the Middle Ages to the present, as well as Arabic, Persian, Caribbean, Latin American, African, and Asian literatures in translation at both the bachelor's and the master's level. A nationally ranked creative writing faculty oversees undergrad and graduate programs. Our department offers courses that intersect with Women's and Gender Studies, Film Studies, American Studies, and Africana Studies. Posting Summary Rutgers University-Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise is seeking a Department Administrator Supervisor for the Department of English in the School of Arts and Sciences-Newark. Reporting to the Department Chair, the Department Administrator manages daily operations, supports faculty and students, and performs administrative, business, and human resources functions for the Department of English. This position is responsible for and not limited to the following: Coordinating and overseeing administrative functions and operations. Managing human resources and payroll. Supervising Department staff. Overseeing Department budgets and is responsible for Department funds, including restricted, unrestricted, grant, and faculty projects. Reconciling accounts. Supporting academic programs and operations. Must be able to work in a fast-paced, deadline-driven, stakeholder-focused team environment and skillfully and professionally handle multiple shifting priorities, interacting successfully with various individuals and stakeholders at all levels of the University and external community. FLSA Exempt Grade 05 Salary Details Minimum Salary: 71447.000 Mid Range Salary: 90435.000 Maximum Salary: 109422.000 Benefits Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits (when applicable) Life insurance coverage Employee discount programs Position Status Full Time Working Hours 37.5 Work Arrangement Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the View email address on click.appcast.io Application System. Additional information may be found at . Union Description Admin Assembly (MPSC) Payroll Designation PeopleSoft Terms of Appointment Staff - 12 month Position Pension Eligibility ABP Minimum Education and Experience Requires a bachelor's degree; or an equivalent combination of education and/or experience that demonstrates comprehensive knowledge and understanding of administration. Also requires a minimum of two years of relevant experience in an administrative role, excellent written and oral communication skills, strong organizational skills, and proficiency in computer literacy. Required Knowledge, Skills, and Abilities Requires strong organizational skills, time management, and attention to detail; excellent communication (written/verbal) and interpersonal skills; leadership, multitasking, and problem-solving abilities; and discretion and confidentiality. Must have the ability to assess situations quickly and proactively identify and implement solutions to problems Equipment Utilized Regularly and extensively uses MS Office Suite, Cornerstone, Discoverer/Tableau, Infosilem Data Collection Utility (DCU), Course Scheduling System, REGIS, ROCS, RAPSS, Researcher's Dashboard, HCM, ECRT, SASN appointments system, Grad Portal, Sakai, Canvas, and knows or will learn any and all systems Rutgers University (RU) uses for human resources and payroll, budget, academic and student support, proposal submissions, grants management and accounting, travel and expense reimbursement, parking, procurement, telephones, recruitment, performance management, absence reporting, course scheduling, facilities and space management, web and social media; and knows or will learn all the equipment, software, and specialized materials needed to support the effective and efficient performance of this position. Physical Demands and Work Environment Fast-paced, deadline-driven, stakeholder-focused, confidential team environment with the requirement to skillfully and professionally handle multiple shifting priorities, interacting successfully with various individuals and stakeholders at all levels of the University and external community. Must be able to handle interruptions and quickly reestablish focus on the multiple tasks at hand. Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination. Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: #J-18808-Ljbffr