Office Manager

Job Description

Job Description

Are you eager to be a Key Player in a recession proof small business? Home services are in demand now more than ever! We are searching for a hungry, high-performer to take our team to the next level.

Are you someone who wants to make a tangible impact? Are you dependable, meticulous, reliable, can adapt to changing priorities easily, challenges ideas and enjoys getting things done? If yes, we want to speak to you! Our unique work experience can springboard your career. We are seeking a highly motivated Office Manager to join our team!

This is a Fast moving, energetic environment where no 2 days are the same.

Duties:

• Effectively Optimize and Manage Company Production Schedule & Team
  • Meet or exceed established goals and metrics
  • Oversee new project setup 
    
  • Full ownership of project management team
  • Oversee & Manage Job Profitability & Key Metrics
  • Coordinate and manage warranty claims
  • Complete Annual Insurance Renewals and Audits
  • Manage and ensure company fleet is properly maintained
• Oversee Customer Service & graciously resolve customer complaints
  
  • Manage online review platforms
  • Manage Internal Feedback Loop
• General HR activities (recruiting, training, etc)
  • New contractor and/or employee orientation
  • Recruiting, managing, and building your team
• Manage all aspects of company financials
  • 3rd party bookkeeper
  • Expense Report Approvals
  • A/P, A/R Ownership
  • Company Credit Card Oversight
  • Approve weekly Subcontractor Payouts
  • Complete Company Payroll

  • Audit commission files for accuracy

Qualifications:

• Ability to accurately summarize a company P&L statement
• Ability to swiftly root out problems and develop solutions
• Ability to prioritize and handle constant changing priorities
• Ability to listen and acclimate to customer needs
• Ability to climb a ladder occasionally to inspect work
• Ability to effectively lead a team to desired results
• 1-year residential paint industry experience required
• Office Management Experience a Must

Essential Skills:

• Effectively prioritizes workflow based on company needs
• Excellent interpersonal communication and team building skills
• Excellent Customer Service Skills (phone and in-person)
• Professional tone, verbal and in-person presence 
• Effectively works with minimal supervision
• Quickbooks / Microsoft Excel / Google Sheets experience a must 
• Ability to compile and summarize data in an easy to understand format 
• Aggressively meets deadlines
  
• Makes decisions independently given certain amount of data.

Benefits:

• Company car w/gas card
• Company Credit Card
  
• Health Benefits
  
• 401k with Company Match
  
• Paid Time Off
• Major Holidays Paid
• Earn up to $100k per year w/ performance bonuses
• Ongoing training 
• Key Player opportunity