Payroll Specialist II

Location: Hybrid – Tualatin/Remote Position Status: Full-time Overview At Xenium HR, we are dedicated to transforming workplaces for the better. We work with small and medium-sized businesses across the Pacific Northwest, providing specialized HR, Payroll, and Benefits services to clients that lack internal resources or need additional expertise. Our focus is on building strong relationships with clients to help them identify real needs and achieve sustainable growth. What It’s Like to Work Here We invest in creating a positive, rewarding experience that encourages learning, growth, and advancement. Xenium offers an inclusive work environment where employees can make a difference and succeed. If you value authentic relationships, service excellence, diversity, equity, and inclusion, Xenium may be the place for you. Responsibilities Process multi‑state payroll for medium to large complex clients with a high number of worksite employees. Audit payrolls for accuracy, including pay codes, workers’ compensation codes, W‑4 and IRS compliance letters, and vacation, sick and PTO accruals. Provide top‑notch customer service to clients, using email and phone conversations, with same‑day responses. Maintain payroll recordkeeping and processing functions, including regular and special runs such as commissions, retroactive adjustments, and bonuses. Apply intermediate payroll knowledge—state/local taxes, leave, overtime, FLSA, and final check laws—to compute garnishments, deductions, loan payments, and out‑of‑cycle pay runs. Conduct research and implement fundamental payroll and PTO regulations, entering and auditing client employee data in the payroll system. Display strong communication skills, persuasion, negotiation, and the ability to remain calm and courteous under pressure. Demonstrate critical thinking, proactive inquiry resolution, and commitment to the “One Team” initiative. Respectfully take direction from managers and leaders while demonstrating behaviors aligned with Xenium Core Values. Maintain time‑keeping platforms across all three systems, compile reports, manage PTO plans, and update benefits and tax adjustment forms. Input timely and accurate client information into ClientSpace (CRM) and other systems, including high‑risk details, and track all client service activities. People You’ll Work With Payroll team, Benefits team, HR Business Partners, various clients Required Experience and Skills Bachelor’s degree (B.A.) from a four‑year college or university; or equivalent combination of education and experience with at least two years of payroll processing experience. Multi‑state payroll knowledge required. Passion for managing and delivering payroll services. Multi‑client experience preferred. Prism HR platform experience preferred. Commitment to advancing racial equity, diversity, equity, and inclusion practices in the workplace. Exceptional customer service skills and ability to work independently. Excellent verbal and written communication skills. Trustworthiness, confidentiality, initiative, and flexibility. Strong interpersonal, organizational, analytical, decision‑making, and problem‑solving skills. Preferred Skills and Certifications Multi‑client experience preferred. Prism HR platform experience preferred. Compensation and Benefits Our total rewards philosophy centers on the whole person, with comprehensive health and financial benefits and life balance resources. The starting salary for this role ranges from $29.41–$31.25 per hour, based on skills, knowledge, years of experience, and pay equity considerations. Benefits Employer‑paid medical, dental, and vision insurance FSA for health and dependent care Life and disability plans Employee Assistance program Wellness program 401(k) with match Profit‑sharing program Paid time off Paid holidays of your choice Perks Flexible work arrangement with autonomy and trust Caring leadership Complimentary massages ½ day in summer 1x/month (June, July, August) Tuition/educational assistance for undergraduate degrees Sabbatical and travel awards starting at 10 years Professional development book clubs and cultural awareness & appreciation conversations Regular training events Peer recognition and reward program Employee referral bonus Business referral bonus Monthly all‑team meetings and team events Community service DEI and culture initiatives & teams Discounts on Stoller wine EEO Statement Xenium HR is an equal opportunity employer, promoting diversity and inclusion and offering a learning and team‑focused environment. We welcome candidates from all backgrounds and encourage all applicants to apply. #J-18808-Ljbffr Xenium HR