Executive Assistant

Financial Advisor (FA) Assistant

Ashford Advisors: Ridgeland, MS

Purpose:

The FA Assistant role is to support the daily operations of the FA . The assistant is expected to consult and coordinate with the FA on all aspects of their activities and responsibilities.

Critical factors of success for the assistant include:

The FA Assistant is extremely trustworthy as they will handle confidential information

A can-do mindset

The FA Assistant maintains a high level of professionalism and makes building solid business relationships a priority

Major Responsibilities

Schedule appointments including initial meeting, assist with follow up, and set next meeting

Manage and protect the FAs calendar

o Draft email correspondence

o Hold advisor accountable to their schedule

Manage Policy Owner service requests

Search LinkedIn for client and recruit opportunities

Manage Customer Relationship Management platform

Prepare for client meetings, including creating presentations and taking notes

Manage FAs license renewals and continuing education requirements

Manage FAs pipelines

o Individual and Business Planning

o Marketing campaigns

o Recruiting

Investment New Business

Log checks & transmittals

File paperwork & investment forms

Maintain files & records

Schedule clients annual review

Complete action items in securities software

Insurance New Business

Assist FA with new client applications

Maintain FAs files and records securely

Follow up on outstanding requirements

*This list is not all-inclusive of job responsibilities

The above includes most significant duties performed. However, other work assignments not mentioned are assumed to be included. FA may in their sole discretion assign and/or reassign duties and responsibilities at any time.

Education/Experience

College or business school degree preferred

Insurance industry experience a plus

Industry licensing a plus

Knowledge, Professional Skills & Abilities

Professional presence and ability to interact with high profile clients and executives

Ability to multi-task and keep good time management in a fast-paced environment

Tact, good judgment, and the ability to communicate effectively both verbally and in writing

Must be able to keep sensitive information confidential

Passionate about helping people

Computer skills Microsoft Business Suite and Zoom

Exemplary organizational skills, including planning, and prioritizing

Competencies

Analytical thinking

Focusing on detail

Self-assurance

Collaborates with others

Demonstrates business knowledge

Demonstrates initiative