Executive Assistant

Executive Assistant & Secretary to the Chairman & CEO Location: Full-time onsite in Flowood, MS About the Role As Executive Assistant to the Chairman and CEO of Netlink Voice, Phonesuite, 888VoIP, and a diverse portfolio of brands, you will serve as a trusted strategic partner, ensuring the CEO’s time, focus, and priorities are maximized across multiple high-growth organizations. This role goes beyond traditional administrative support – you will act as an extension of the CEO, providing executive-level coordination, communication, and operational support. Key Responsibilities Executive & Administrative Support Manage a complex and dynamic calendar across multiple companies, ensuring alignment with business priorities. Anticipate scheduling needs, prepare agendas, and coordinate logistics for internal and external meetings. Handle travel arrangements, itineraries, and accommodations with a focus on efficiency and preference. Manage the CEO’s email inbox: prioritize, organize, draft, and respond to messages as appropriate. Maintain and update the CEO’s professional and personal contacts database, ensuring information is current and accessible. Answer, screen, and route phone calls on behalf of the CEO, acting as the first point of contact when necessary. Perform banking deposits and reconciliations in coordination with finance teams. Serve as the primary gatekeeper for the CEO, prioritizing incoming requests and ensuring timely follow-up. Meeting & Communication Support Attend key internal and external meetings to take notes, track deliverables, and circulate follow-up action items. Draft and edit professional correspondence, presentations, reports, and board materials. Ensure consistent and timely communication across executive leadership teams and portfolio companies. Liaise with board members, investors, partners, and clients with professionalism and discretion. Strategic & Operational Support Assist in tracking company-wide objectives, KPIs, and initiatives. Conduct research and prepare executive briefs to support strategic decision-making. Coordinate cross-company projects, ensuring deliverables are met and aligned with CEO’s directives. Support AP (Accounts Payable) management and auditing processes. Support board relations, investor communications, and high-level client or partner engagements. Confidential & Personal Support Handle highly sensitive and confidential information with discretion. Assist with personal scheduling and logistics to ensure seamless balance between professional and personal obligations. Anticipate needs and proactively solve problems to remove obstacles for the CEO. Qualifications 2+ years of executive-level support, preferably for C-suite leaders with complex, multi-company portfolios. Exceptional organizational and project management skills with attention to detail. Strong written and verbal communication skills; ability to draft professional correspondence. High level of discretion, judgment, and professionalism. Proficiency with Microsoft 365, Google Workspace, and modern collaboration tools (Slack, Zoom, Asana, Google Meet). Apple Mac OSX / Apple ecosystem experience strongly preferred; if not, must be willing to learn and adapt quickly (this role is fully Apple-based). Must be able to occasionally work flexible hours and weekends to effectively support the Chairman & CEO. Must be willing to occasionally travel if required. Ability to thrive in a fast-paced, entrepreneurial environment with shifting priorities. Key Traits for Success Proactive and anticipatory — sees what needs to be done before being asked. Highly adaptable — comfortable juggling multiple brands, teams, and priorities. Relationship-driven — able to build trust with executives, partners, and staff. Strategic thinker — not just reactive, but able to help the CEO focus on big-picture priorities. Reliable and discreet — trusted with sensitive business and personal matters. #J-18808-Ljbffr