Digital Archive Assistant

Role Description

This role will provide operational and production support across Hachette’s Digital Asset Management (DAM) system and Print-on-Demand (POD) workflows. The assistant will work closely with our Senior Manager of Digital Operations, Digital Operations Associates, and Production team to ensure assets are correctly sourced, prepared, named, uploaded, and tracked across systems used for printing and digital asset distribution.

Qualifications

• Ability to source, name, and provision digital files.
• Knowledge of technical file formats.
• Proficiency in Excel.
• Attention to detail.
• Graphic design, book production, and/or book publishing industry experience preferred.

Requirements

• Assist with validating if assets exist in HBG systems and source missing files from printers, Dropbox, or production staff as needed.
• Retrieve, organize, rename, and upload files (including PDFs, INDDs, JPGs/TIFs, EPUBS) into the company’s Digital Asset Management system, Aprimo.
• Support POD Workflow by locating and uploading interior PDFs and Digital Print covers from vendors.
• Learn and understand DAM taxonomy, naming conventions, and packaging process.
• Perform routine validations and gap analysis to ensure upload compliance across divisions.
• Assist with cleanup of deprecated or duplicated files.

Benefits

• 6-month Contract: July – December; 130 days at equivalent of $26,500 at $29.12 / hour.
• Preference for candidates who can attend occasional in-person training and meetings in New York, but fully remote candidates may be considered.