HR Compliance Specialist

Job Description

Job Description

HR COMPLIANCE SPECIALIST

Department: Human Resources

JOB SUMMARY

The HR Compliance Specialist is responsible for ensuring the organization complies with federal, state, and local employment laws and regulations. This role serves as the subject matter expert on HR compliance, including wage and hour laws, background screening protocols, payroll tax requirements, employment practices, and audit readiness. The HR Compliance Specialist also serves as the primary point of contact for external audits, background screenings for new and current employees, contract compliance reviews, and regulatory inquiries. An applicant who enjoys researching and implementing employment law changes, working interdepartmentally on strategic projects, is detail oriented, and self-motivated will be successful in this role.

ESSENTIAL DUTIES AND FUNCTIONS

• Ensure compliance with all federal, state, and local employment laws and regulations, including but not limited to wage and hour laws, payroll practices, leave laws, and worker classification.
• Oversee the required background check process (fingerprinting, drug screening, local law, etc.) for new and existing employees.
• Serve as the primary point of contact for hiring managers throughout the background screening process for new employees.
• Ensure open communication between HR and new hires throughout their onboarding process.
• Advise HR leadership and management on compliance risks and mitigation strategies.
• Oversee compliance with multi-state employment requirements, including state-specific pay laws, tax withholding, and reporting obligations.
• Partner with payroll and finance teams to ensure compliance with payroll tax regulations, including federal, state, and local tax filings and reporting.
• Ensure proper employee classification (exempt/non-exempt, employee vs. contractor).
• Support year-end reporting (e.g., W-2s, 1099s) and ensure timely and accurate filings.
• Serve as the primary point of contact for all HR-related audits, including government, funder, and internal audits.
• Lead preparation and response efforts for audits (e.g., Department of Labor, IRS, state agencies, Medicaid or grant-related audits).
• Ensure compliance with contractual obligations related to staffing, background checks, credentialing, and documentation requirements.
• Maintain audit-ready documentation and coordinate responses to findings, including corrective action plans.
• Additional duties as assigned

SUPERVISORY RESPONSIBILITIES

• N/A

REQUIRED EXPERIENCE AND QUALIFICATIONS

• High School Diploma

PREFERRED EXPERIENCE AND QUALIFICATIONS

• Bachelor’s degree in Business Administration, or related field or equivalent combination of education and relevant work experience.
• 3+ years of HR experience with a focus on compliance, employee relations or employment law.

COMPETENCIES

• Present oneself, both at and outside of work, in a manner keeping with One More Child’s Core Values of
• Humble, Hungry, Wise, and Called.
• Self-motivated
• Works well in a team
• Clear communicator
• Attention to detail
• Ability to communicate complex issues clearly to leadership, managers and employees
• Can lead and provide ideas for implementation without having decision making authority
• Can build trust across departments
• Handles sensitive employee information responsibly
• Demonstrates ethical leadership and professionalism

SPIRITUAL QUALIFICATIONS

• It is the mission of One More Child to provide Christ-centered services to vulnerable children and struggling families. As stated in the Second Amended and Restated Articles of Incorporation, One More Child provides these services in a Christian context consistent with The Baptist Faith and Message (2000). Employees of One More Child commit to live in a manner that is not contrary to this foundational statement of faith.
• Have had a personal conversion experience with Jesus Christ and been scripturally baptized.
• Possess a sense of commitment to ministry through vocation.
• Hold a sincere desire to seek God and His kingdom.
• Demonstrate personal and devotional habits and practices such as Bible study, prayer, and daily meditation.
• Be a member of a New Testament, evangelical church in the local community and attend regularly.
• Engage in witness activities as a normal part of life.

PHYSICAL DEMANDS

These physical requirements are not exhaustive, and One More Child may add additional job-related physical demands to these if the need arises. Corrective devices may be used to meet these physical requirements.

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to use hands to finger, handle, or feel. The employee is occasionally required to walk and reach with hands and arms. The employee must be able to operate a forklift. Specific vision abilities required by this job include close vision. 

This job requires the ability to work in stressful conditions from time to time and remain focused for extended periods of time. The ability to lift up to 50 pounds (boxes, documents, and/or equipment) may be required on occasion.

WORK ENVIRONMENT

The work environment describes the conditions that an employee may encounter when performing their job duties, including but not limited to, the essential functions of the position. Reasonable accommodation may be available to enable individuals with disabilities to perform these duties.

Job functions are performed in both normal office environments.

DISCLAIMER

This job description is not intended to be an all-inclusive list of the requirements of this position, but to describe the general nature of the job and provide a reasonable representation of its activities. Additional related work may be identified and assigned by the organization and included as an area of responsibility while assessing performance.

 

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT

One More Child is committed to a workplace environment that encourages growth and respect for all current and prospective employees based upon job-related factors such as their educational background, work experience, and ability to perform the essential functions of a particular job. It is the policy and practice of One More Child to prohibit any form of discrimination or harassment based on statuses protected under federal, state, or local laws which are applicable to the organization. As a religious organization, One More Child provides services in a Christian context consistent with The Baptist Faith and Message (2000). Employees of One More Child commit to live in a manner that is not contrary to this foundational statement of faith.

  CLEARINGHOUSE

In compliance with House Bill 531 (2025), please access the State of Florida's Background Screening Clearinghouse Education and Awareness website: