HR Compliance Specialist and Title IX Coordinator

Job Description

Job Description

To be considered for this position, please submit your application directly on our Florida Southern College website.

The Human Resources Compliance Specialist and Title IX Coordinator serves as the College's designated Title IX Coordinator and as a professional member of the Human Resources team. The position coordinates the College's compliance with applicable federal and state laws prohibiting discrimination, harassment, retaliation, sex discrimination, and disability discrimination by receiving, assessing, investigating, and resolving complaints and requests involving employees, students, applicants, and other members of the campus community.

The position also has responsibility for assigned Human Resources and compliance functions, including workplace investigations, employee training, employee accommodations, policy administration, work authorization, required disclosures, and compliance documentation.

ESSENTIAL FUNCTIONS

1. Manage the College's equal opportunity and nondiscrimination compliance program, including oversight of discrimination, harassment, and retaliation complaints; coordination of complaint resolution and investigations; policy implementation; training; recordkeeping; and compliance monitoring to ensure a fair, equitable, and nondiscriminatory campus environment.
2. • Coordinate the College's compliance with Title IX and other applicable federal and state laws prohibiting sex discrimination by serving as the Title IX coordinator overseeing the institution's Title IX program; receiving, responding to, and investigating reports of sex discrimination, sexual harassment, sexual assault, dating violence, domestic violence, stalking, and related misconduct; coordinating supportive measures and grievance processes; monitoring institutional compliance; providing education and training; maintaining required records; and collaborating with campus stakeholders to foster a safe, equitable, and nondiscriminatory educational and employment environment.
   • Maintains a comprehensive case management system that includes all reported (employee and student) complaints of discrimination based on a protected class. Prepares and maintains professional and complete documentation and files including investigation reports. Uses self-regulation to manage, organize, and prioritize a large caseload, and other assignments, to ensure timely resolution of complaints and projects.
3. Oversee the provision of training for College employees as it relates to equal opportunity issues and internal education and compliance including Title IX. Training may include but not be limited to supervisor training, new employee training, customer service training, and any state or federally required training such as Title IX education.
4. • Perform and/or disseminate training to faculty, staff, and students regarding discrimination and harassment based on a protected class, and Title IX. For example, Just Ask educational training sessions for employees and students.
   • Utilizing a comprehensive training platform, design and incorporate a library of employee and student compliance training required by federal or State mandates as well as supervisory and employees training and development plans.
   • Create and maintain new employee orientation training modules. Assign new employee training courses, track completion and ensure participation in required assignments.
5. Administer the College's Workers' Compensation program by coordinating the timely reporting and administration of claims; monitoring employee leave and lost work time; facilitating communication among employees, supervisors, medical providers, and insurance representatives; managing work restrictions and reasonable return-to-work accommodations; and ensuring compliance with applicable laws, regulations, and institutional policies.
6. Administers all employment-based immigration processes for faculty and staff, including employment eligibility verification (Form I-9 and E-Verify), visa sponsorship and renewals, permanent residency sponsorship, and compliance with applicable federal immigration regulations. Maintains accurate immigration records, monitors visa expiration dates and filing deadlines, coordinates with employees, departments, and legal counsel, and provides guidance on immigration-related employment matters.
7. Collaborate with the College's Department of Campus Safety and Security to ensure accuracy in reporting annual crime statistics, as required by the Jeanne Clery Act.
8. Coordinate and administer the College's compliance with the Drug-Free Schools and Communities Act (DFSCA), including planning, conducting, and documenting the required biennial review; evaluating the effectiveness of drug and alcohol prevention programs and policy enforcement; identifying needed improvements; maintaining compliance records; and collaborating with campus stakeholders to ensure ongoing adherence to applicable federal regulations.
9. Coordinate the College's compliance with Section 504 of the Rehabilitation Act by overseeing the employee accommodation process; ensuring equal access to programs, services, and activities; responding to and resolving disability-related concerns and complaints; providing guidance and training to faculty and staff; maintaining required documentation; monitoring institutional compliance; and collaborating with campus stakeholders to promote an accessible and inclusive learning and working environment. Manage the complaint resolution process for employees and students.
10. Contribute to the success of the department by performing all other duties as needed to drive the vision, fulfill the mission, and abide by the values of the College.

EDUCATION, WORK EXPERIENCE AND REQUIREMENTS

1. A Bachelor’s Degree is required.
2. At least two years of related experience in Title IX, civil rights, investigations, human resources, employee relations, student affairs, compliance, or higher education administration.
3. Formal training related to Title IX coordination, civil rights investigations, workplace investigations, or employee relations, strongly preferred
4. Experience conducting sensitive interviews, gathering and evaluating information, preparing written reports, or coordinating complaint-resolution processes strongly preferred.
5. Working knowledge of Title IX and familiarity with Title VII, the Clery Act, VAWA, the Campus SaVE Act, ADA, Section 504, FERPA, and related regulations.
6. Strong investigative, interviewing, analytical, organizational, and written communication skills.
7. Strong attention to detail and the ability to maintain accurate, confidential, and appropriately restricted records.
8. Proficiency with Microsoft Office and the ability to learn HR, case-management, training, and document-management systems.
9. Ability to gather and evaluate information objectively and apply College policies and procedures consistently.
10. Ability to exercise impartiality, discretion, sound judgment, and appropriate professional boundaries.
11. Ability to manage competing priorities and respond calmly and professionally to sensitive or urgent situations.
12. Ability to work independently and collaboratively with students, employees, supervisors, and College leadership.
13. Experience developing and presenting educational/training programs is required.
14. Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
15. Ability to work with individuals from a variety of backgrounds, including victims of sexual assault, domestic violence, or other types of trauma, is required.
16. Ability to work independently in a time-sensitive environment is required.
17. Ability to use computer systems to: communicate, develop educational and operational materials, track complaints, create/submit institutional and federally required reports.
18. Ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required. Ability to collaborate across College departments is required.
19. Must be able to research issues understanding and providing accurate information.
20. Emotional maturity; Ability to handle confidential information with discretion.

PHYSICAL DEMANDS

1. Work is performed primarily in a professional office environment and requires the ability to sit for extended periods while utilizing a computer and other standard office equipment. Frequent use of a keyboard, mouse, telephone, and other communication devices is required. The position regularly requires speaking, active listening, reading, writing, and visual acuity sufficient to review documents, analyze information, and prepare reports.
2. The position requires frequent verbal communication during interviews, meetings, training sessions, presentations, and consultations involving employees, students, and external parties. Regular movement throughout campus is required to attend meetings, conduct investigations, facilitate training, and respond to compliance-related matters.
3. The employee must be able to occasionally bend, stoop, reach, and lift or carry materials weighing up to 20 pounds, such as files, training materials, or presentation equipment. Manual dexterity sufficient to operate office equipment and maintain electronic records is required.
4. The position may require occasional travel for professional development, investigations, hearings, conferences, or meetings.

WORKING CONDITIONS

Work is performed primarily in a professional office environment with frequent interaction with employees, students, administrators, faculty, and external stakeholders. The position requires regular attendance at meetings, training sessions, and interviews in various campus locations. Responsibilities involve handling confidential and highly sensitive information, responding to emotionally charged or complex situations, and exercising sound judgment, discretion, and professionalism. The role requires the ability to manage multiple priorities, meet regulatory deadlines, and adapt to changing compliance requirements while maintaining a high level of accuracy and confidentiality. Occasional evening or weekend work and limited travel may be required to support investigations, hearings, training, or other College business.

PERSONAL PROTECTIVE EQUIPMENT

PPE is not normally required for this position. Standard office safety practices apply. If responding to incidents or entering areas where hazards exist, appropriate PPE may be required in accordance with College policy and applicable safety regulations.

\nCompany Description

Founded in 1883, Florida Southern College is the oldest private college in the state. The College maintains its commitment to academic excellence through 70+ undergraduate programs and distinctive graduate programs in business administration, education, nursing, and physical therapy. Florida Southern has a 14:1 student-to-faculty ratio, is an award-winning national leader in engaged learning, and boasts 30 NCAA Division II National Championships. Florida Southern is ranked at #8 among the “Best Regional Universities in the South” by U.S. News & World Report in its 2022 “Best Colleges” guide and is included in The Princeton Review’s 2022 Best 387 Colleges guide and the “Fiske Guide to Colleges 2022.”

Company Description

Founded in 1883, Florida Southern College is the oldest private college in the state. The College maintains its commitment to academic excellence through 70+ undergraduate programs and distinctive graduate programs in business administration, education, nursing, and physical therapy. Florida Southern has a 14:1 student-to-faculty ratio, is an award-winning national leader in engaged learning, and boasts 30 NCAA Division II National Championships. Florida Southern is ranked at #8 among the “Best Regional Universities in the South” by U.S. News & World Report in its 2022 “Best Colleges” guide and is included in The Princeton Review’s 2022 Best 387 Colleges guide and the “Fiske Guide to Colleges 2022.”