It Project Manager

Job Description

Job Description

Job Title: IT Project Controls Coordinator

Job Description

The IT Project Controls Coordinator manages planning, financial, resource, and schedule controls for multiple IT projects delivered under a primarily waterfall SDLC within a regulated, documentation-driven environment. This role ensures that projects adhere to approved scope, schedule, budget, and compliance requirements, while maintaining audit-ready documentation and supporting disciplined governance. The position partners closely with IT Project Managers, functional leads, Finance, Quality/Compliance, and external vendors to maintain integrated project plans, track dependencies, control costs, support accruals, and perform scenario-based impact analysis for project changes. It is ideal for a detail-oriented professional with strong analytical skills, financial discipline, and experience in complex, regulated IT delivery programs, including ICT systems implementation across laboratory, ERP, cloud, infrastructure, EAMS, integrations, and master data workstreams.

Responsibilities

• Develop, maintain, and update detailed, compliance-ready project plans, including work breakdown structures, milestones, dependencies, and critical path activities across multiple IT projects.
• Track interdependencies across IT systems, validation activities, vendors, and business functions to ensure coordinated and timely delivery.
• Baseline project schedules and monitor planned versus actual performance, highlighting variances, risks, and schedule impacts across the portfolio.
• Support gated delivery and formal phase reviews such as initiation, design, build, test, and deployment, ensuring adherence to project governance standards.
• Coordinate resource planning and allocation across multiple IT projects, including internal teams and external partners.
• Maintain resource-level tracking aligned to approved project plans and timelines, ensuring accurate visibility into capacity and utilization.
• Identify resource constraints, capacity risks, and timing conflicts, and support resource leveling and prioritization scenarios.
• Provide data-driven inputs to support delivery tradeoffs while maintaining compliance and quality commitments.
• Track budget versus actuals for labor, vendors, software, hardware, and services across the program.
• Perform variance analysis to identify root causes and potential impacts on forecasts and delivery commitments.
• Coordinate and validate monthly accruals in partnership with Finance and Procurement to ensure accurate cost recognition.
• Maintain rolling forecasts, estimates to complete, and supporting financial documentation in line with audit requirements.
• Support formal change control processes required in a regulated environment, ensuring proper documentation and approvals.
• Document and analyze the impact of proposed changes on scope, schedule, budget, and resources, including deliverables, requirements, validation artifacts, milestones, dependencies, critical path, incremental costs, forecast adjustments, accrual impacts, capacity, roles, and timing.
• Prepare scenario-based options and structured tradeoff analysis to support governance and leadership decision-making.
• Maintain audit-ready project artifacts, including schedules, financial trackers, RAID logs, and change records, to support internal and external reviews.
• Drive on-time, on-budget delivery through disciplined tracking and proactive escalation of risks and issues.
• Prepare clear, executive-ready status reports and portfolio views that meet PMO and compliance expectations.
• Ensure all project documentation aligns with internal controls, quality standards, and regulatory expectations.
• Coordinate cross-functional meetings, including agendas, minutes, and action item tracking across IT, business, quality, and vendor stakeholders.
• Track vendor deliverables, contract milestones, purchase orders, and invoice status to support accurate financial and delivery reporting.
• Ensure timely communication of approved changes, risks, and financial impacts to all relevant stakeholders.
• Support the ICT Systems Implementation program and its sub-workstreams, including Laboratory Information Management Systems, ERP/D365 implementations and ICT support, Azure cloud implementation, network and infrastructure implementation, EAMS implementation, system integrations, and master data management, contributing to overall Site Operational Qualification readiness.

Essential Skills

• Bachelor’s degree in Information Technology, Business, Finance, or a related field, or equivalent experience.
• 8–10 years of experience in an IT project coordination, project controls, or PMO role.
• Proven experience supporting multiple concurrent projects in regulated, documentation-driven environments.
• Strong working knowledge of waterfall project planning and dependency management.
• Demonstrated ability in budget versus actual tracking, forecasting, and variance analysis.
• Experience with project governance, change control, and reporting standards.
• Proficiency with Microsoft Project and/or Smartsheet for project planning and scheduling.
• Advanced skills in Microsoft Excel, including the ability to manage complex financial and resource data.
• Proficiency in Microsoft PowerPoint, Teams, and SharePoint for reporting, collaboration, and documentation.
• Experience using Jira for tracking and reporting project activities.
• Exposure to or experience with financial systems such as SAP, Oracle, or D365.
• Strong analytical and financial control mindset with the ability to interpret complex data.
• High attention to detail and commitment to documentation quality and accuracy.
• Structured, process-oriented execution style suited to regulated environments.
• Ability to manage complexity across multiple projects and workstreams simultaneously.
• Clear, professional communication skills with both technical and non-technical stakeholders.
• Proactive issue identification and disciplined follow-through to resolution.
• Experience with project management, project controls, budget management, forecasting, and variance analysis.
• Proficiency with Microsoft Office tools and collaboration platforms.
• Experience working with ERP systems, including SAP, Oracle, or D365.

Additional Skills & Qualifications

• Experience in pharmaceutical, life sciences, medical device, financial services, or other regulated industries.
• Familiarity with validation concepts, gated delivery models, and audit or compliance processes.
• Exposure to financial systems and accrual processes, including SAP, Oracle, and D365.
• CAPM, PMP (in progress or completed), or PRINCE2 Foundation certification.
• Experience coordinating ICT systems implementation programs, including laboratory systems, ERP, cloud, infrastructure, EAMS, integrations, and master data management.
• Ability to create executive-ready reports and portfolio views for stakeholders.
• Demonstrated ability to collaborate effectively with cross-functional teams, including IT, business, finance, quality, and vendors.
• Interest in contributing to a strong, collaborative work culture focused on disciplined delivery and continuous improvement.

Work Environment

This role operates within a structured, regulated IT environment that emphasizes documentation quality, governance, and audit readiness. You will work closely with cross-functional teams and external vendors using tools such as Microsoft Project or Smartsheet, Microsoft Excel, PowerPoint, Teams, SharePoint, Jira, and financial systems like SAP, Oracle, and D365. The position follows a hybrid schedule with four days onsite and one day working from home each week, supporting multiple ICT systems implementation workstreams across laboratory systems, ERP, Azure cloud, network and infrastructure, EAMS, integrations, and master data management. The culture promotes collaboration, clear communication, and disciplined project execution in a professional office setting.

This is a Contract position based out of Sanford, NC.

The pay range for this position is $45.00 - $70.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a hybrid position in Sanford,NC.

This position is anticipated to close on Jul 31, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.