Remote Invoice Processing Specialist

Careerscape is recruiting on behalf of our client for a full-time, fully remote Invoice Processing Specialist. This is a great entry point into accounting and finance, offering hands-on exposure to accounts payable workflows, modern invoicing tools, and a supportive finance team that invests in your growth.

The day-to-day is focused and rhythmic: you receive invoices, verify the details, code them accurately, and keep payments moving on schedule. You will thrive here if you are detail-oriented, comfortable working independently from home, and enjoy bringing order to numbers and documents while communicating clearly with vendors and internal teams.

Responsibilities

• Receive, review, and enter vendor invoices into the accounting system accurately and on time
• Verify invoices against purchase orders, receiving documents, and contract terms
• Code invoices to the correct general ledger accounts and cost centers
• Route invoices to the appropriate approvers and follow up on outstanding approvals
• Resolve invoice discrepancies and pricing or quantity mismatches with vendors and internal teams
• Respond to vendor inquiries about payment status in a prompt and professional manner
• Prepare payment batches for review and support weekly payment runs
• Reconcile vendor statements and assist with month-end accounts payable close activities
• Maintain organized electronic records and ensure documentation is audit-ready
• Identify duplicate or suspicious invoices and escalate concerns to the AP lead

Requirements

• High school diploma or equivalent required; associate or bachelor's degree in accounting, finance, or business preferred
• Zero to one year of experience in accounts payable, data entry, or a related clerical role
• Strong attention to detail and high accuracy with numbers
• Basic proficiency in Microsoft Excel and Outlook
• Comfort learning accounting or ERP software
• Clear written and verbal communication skills
• Ability to manage deadlines and prioritize tasks independently in a remote environment
• Reliable high-speed internet and a dedicated home workspace
• Must be authorized to work in the United States

Benefits

• Medical, dental, and vision insurance
• 401(k) retirement plan with company match
• Generous paid time off and paid holidays
• 100% remote work from home
• Home office equipment provided or stipend offered
• Paid training and on-the-job mentorship
• Clear path for advancement within accounting and finance
• Flexible, supportive team culture
• Life and disability insurance

Job Type: Full-Time | Work Type: Remote | Industry: Accounting & Finance | Experience: Entry