Legal Administrative Assistant

Legal Administrative Assistant

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remote type

Hybrid

locations

St. Petersburg, FL

time type

Full time

posted on

Posted 3 Days Ago

time left to apply

End Date: July 11, 2026 (6 hours left to apply)

job requisition id

R40183

Important Application Submission Information

In order to ensure your application is successfully received before the job posting expires, please submit your application by 11:59 PM on Friday, July 10, 2026

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This position will support the litigation and other attorneys and paralegals in the Office of General Counsel, Legal Department located in St. Petersburg, Florida. This position requires a minimum of two years of legal administrative and/or paralegal-related experience. Must possess the ability to multitask and stay flexible in a fast-paced environment while working as part of a team with attorneys and paralegals.

Responsibilities & Duties:

• Coordinate and respond to court subpoenas, including tracking deadlines, facilitating internal document collection, and assisting with preparation of responses.

• Coordinate internal document collection efforts in response to discovery, subpoenas, and litigation needs, including communication with business units and preservation of records.

• Review and monitor court dockets to track case developments, filings, and deadlines.

• Contact courts, clerks’ offices, and other external entities as needed to obtain information, confirm filings, and resolve procedural issues.

• Assist with case management plan tracking and calendaring to ensure compliance with court scheduling orders.

• Schedule and coordinate hearings, depositions, mediations, and other litigation-related events, including confirming availability of counsel, parties, witnesses, and court reporters, and ensuring all deadlines and logistical requirements are met.

• Edit, using Word or other Microsoft products, and proofread correspondence, presentations, pleadings, settlement agreements, cover letters and other litigation related documents in an accurate, complete, and timely manner.

• Assist paralegals and attorneys on review, proofreading, cite and quality checking litigation pleadings and exhibits, before filing with the courts.

• Make required filings using appropriate court e-filing system and in person.

• Screen and prioritize phone messages, email and other correspondence; respond to calls and emails with little direction or supervision required.

• Maintain attorney calendars and track litigation docket deadlines using Outlook and SharePoint; schedule calendar appointments, internal/external meetings; make decisions on priority and change calendars; arrange and coordinate all business travel, luncheons and/or dinner logistics.

• Assist paralegals with development and maintenance of SharePoint sites, including SharePoint Workflows, and SFTP sites or other electronic media, as needed.

• Respond to inquiries in a respectful and professional manner from officers, management, other employees and external sources regarding a variety of legal questions and other matters and determines what, how and to whom information is to be communicated with little direction or supervision required.

• Handle information of a highly confidential nature and maintains confidentiality.

• Serve as the process owner for matter management, hard-copy files, databases, document management systems, and specialized computer software systems.

• Perform routine administrative duties such as copying, scanning, filing, creating and maintaining electronic and paper files, and preparing mailings, including overnight and certified mailings for service of process requirements.

• Working knowledge of computer applications such as Microsoft Office 365 products such as Teams, Outlook, Word, Excel, and PowerPoint.

• Prepare expense reports and handle logistics.

• Initiate and complete assigned projects as instructed and with a sense of urgency.

Basic Qualifications:

• High school/GED AND two (2) years minimum of related work experience

Key Skills and Experience:

• Two plus years of litigation / legal administrative and/or paralegal-related experience or related experience of a technical and responsible nature and proficiency with legal terminology.

Desired Qualifications:

• Familiarity with the Florida court system and litigation procedures, including filing requirements, motions, responses, discovery and other applicable court deadlines.

• 5 or more years related experience as a legal administrative assistant and/or paralegal, supporting a litigation practice in a law firm, in-house corporate legal department or governmental agency.

• Associate’s or Bachelor’s degree.

• Experience supporting three or more attorneys and/or paralegals.

• Regulated industry or utility experience.

• Working knowledge of computer applications such as, Oracle expense reporting, Passport matter management, SharePoint, iManage and performing internet research.

• Demonstrated clear, concise, and effective written and oral communications skills, including an emphasis on grammar and formatting.

• Demonstrated ability to prioritize, organize, and coordinate work while being proactive, taking initiative, and exhibiting sound judgment.

• Attention to detail, accuracy, and flexibility in handling multiple tasks, often under time constraints while taking direction from multiple attorneys, paralegals and/or clients.

• Demonstrated ability to appropriately handle highly confidential and proprietary information.

• Demonstrated problem solving, decision making and analytical skills.

• Holds oneself accountable for complete, accurate, and timely work results, both independently and as part of a team.

• Exercises professional judgment, integrity, respect, and professionalism.

Working Conditions

• Hybrid mobility classification - work will be performed from both remote and onsite locations after the onboarding period. However, hybrid employees should live within a reasonable commute to the posted reporting location.

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Travel Requirements

Not required

Relocation Assistance Provided (as applicable) No

Represented/Union Position No

Visa Sponsored Position No. This is not a Visa Sponsored Position. This role requires the ability to work lawfully in the U.S. without employment-based immigration sponsorship, now or in the future.Please note that in order to be considered for this position, you must possess all of the basic/required qualifications.

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