Legal Administrative Assistant

Job Description

Job Description

DEACON, MOULDS & STOFER, a fast-paced insurance defense law firm, located in beautiful St. Petersburg, FL, is seeking a full-time legal administrative assistant to support attorneys handling long-term care and medical malpractice defense cases.

Responsibilities

• Prepare, format, and proofread legal correspondence and documents (including transcription)
• Maintain and organize physical and electronic case files using ATO software and established firm procedures
• Schedule meetings, depositions, and court appearances
• Manage attorney calendars and track deadlines
• Handle incoming calls, emails, and mail; respond or route appropriately
• Coordinate with clients, medical offices and court personnel
• E-filing via Florida Court Portal, processing e-service
• Support attorneys with general administrative tasks and office procedures

Requirements

• Minimum two years of experience as a legal secretary/legal administrative assistant, preferably in defense litigation or healthcare-related law
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) essential
• ATO case management software and Adobe Pro a plus
• Strong attention to detail, highly organized and ability to manage multiple tasks
• Excellent written and verbal communication skills
• Familiarity with legal terminology and procedures
• Professional demeanor and discretion in handling confidential information

Qualifications

• High school diploma or equivalent required; additional legal training or certification a plus

Benefits:

Health, Dental & Vision Insurance, Life, AD&D and LTD Insurance, Safe Harbor 401k Retirement Plan, Paid Time Off, and more….

Schedule: Monday-Friday

Work Location: In person

Deacon, Moulds & Stofer attorneys have been providing a full range of civil litigation defense for more than 25 years. Located in beautiful St. Petersburg, FL, DMS is recognized as an AV Preeminent law firm for high ethical standards and legal ability by the nation’s top legal directory, backed by decades of combined legal experience including significant trial experience. We provide legal representation to individual and corporate clients throughout Florida in the area of civil defense, insurance defense and administrative law, with a focus on defending doctors, dentists, long term care facilities, nurses and healthcare providers.

Company Description

Deacon, Moulds & Stofer attorneys have been providing a full range of civil litigation defense for more than 25 years. Located in beautiful St. Petersburg, FL, DMS is recognized as an AV Preeminent law firm for high ethical standards and legal ability by the nation’s top legal directory, backed by decades of combined legal experience including significant trial experience. We provide legal representation to individual and corporate clients throughout Florida in the area of civil defense, insurance defense and administrative law, with a focus on defending doctors, dentists, long term care facilities, nurses and healthcare providers.\r\n\r\nClients: Our Priority\r\nService: Our Commitment\r\nIntegrity: Our Standard