Accounting Assistant

Description Health Affiliates Maine has an opening for an Accounting Assistant to join their team. This is a full‑time, hourly (non‑exempt), role. Knowledge, Skills, and Abilities: Prior experience using QuickBooks or other accounting software. Basic accounting knowledge and experience required. Detail oriented and willing to reconcile all work in QuickBooks provider payments. Prior experience using Microsoft Office products including Outlook, Excel, and SharePoint. Basic Excel functions required. Ability to communicate clearly and effectively both verbally and in writing with staff, leadership team, banks, third‑party vendors, and providers. Knowledge of business English, grammatical construction, spelling, punctuation and vocabulary, and the ability to type accurately. Working knowledge of modern office procedures, practices and equipment, including the use of computers. Ability to learn and implement office procedures related to program policies and to assist in training others. Ability to work independently, handle multiple tasks and meet deadlines with a high degree of accuracy. Prior experience with Electronic Health Record systems a plus, not required. Team Oriented: Promote a positive agency image for staff and the community. Volunteer to assist with projects interdepartmentally. Maintain a working knowledge of administrative procedures and reporting to ensure smooth office operation in the absence of the Management Team. Participate in staff development activities. Individual Duties: Enter ACH payments into QuickBooks daily. Assist with weekly provider payment process for MaineCare and Commercial claims billing reimbursement. Process bank deposit exceptions daily and upload check files into positive pay weekly. Process health insurance credit card payments with online processing platform. Record health insurance deposits into QuickBooks and scan checks into the bank. Assist supervisor with accounts payable process. Reconcile credit card statements and enter credit card invoices into QuickBooks. Update vendor W9 tax forms in QuickBooks and Tax 1099 in preparation for annual 1099 distribution to vendors. Assist billing team in resolving commercial payment issues. Process unclaimed property reports. Perform additional duties as assigned by the Accounting Supervisor or Leadership team. Benefits at Health Affiliates Maine: We recognize that our success depends on our talented and dedicated workforce. We strive to offer a comprehensive benefits package designed to support your well‑being and promote a healthy work‑life balance. Our overall benefits offerings may include, but are not limited to: Generous earned time off, with increased accruals at each milestone year. Flexible scheduling options, including flextime and condensed workweeks. Up to 12.5 paid holidays annually. Financial programs such as Dependent Care Flexible Spending Accounts (FSA), 401(k) plans, and access to financial advising. Health and wellness benefits, including multiple medical plan options, and employer‑paid life and disability insurance. Flexible work location options, which may include remote, hybrid, or in office. Specific benefits and eligibility will depend on the position and employment status and may not apply to this specific role. Qualifications High School Education or equivalent required. Associate’s/Bachelor’s degree preferred. #J-18808-Ljbffr