Project Administrator

Advant Solutions Inc

Houston, TX

Advant Solutions Job Description

Last Reviewed: January 30, 2025

Title: Project Administrator

Department: Operations

Pay Status: Exempt

Reports To: Assistant Controller

JOB SUMMARY

This individual's primary focus will be to assist with project management duties. They will oversee and perform administrative functions which may include calling contractors, making appointments, ordering supplies and preparing reports.

ESSENTIAL FUNCTIONS

Frequently required to sit, bend, reach, grab and twist
Frequently required to stand, walk, stoop, kneel and crouch
Frequently required to use hands to finger, handle or feel, reach with hands and arms and talk or hear
Strong problem-solving skills and the ability to make sound decisions
Strong ability to interpret and process data
Specific vision abilities required for this job include close vision, color vision, and the ability to adjust and focus
Frequently required to type, process information, and use fine finger manipulation
Strong process improvement skills.
Strong written, verbal, and interpersonal skills.

JOB FUNCTIONS

Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries.
Answer phones & transfer calls to the requested person
Receive incoming mail & packages
Coordinate meetings and take minutes
Maintain compliance regulations and licensures
Assists with project management and sales projects as assigned.
Contributes to team effort by accomplishing related results as needed.
Maintains continuity among work teams by documenting and communicating actions, irregularities, and continuing needs.
Maintains telecommunication system by following instructions for the company phone system and console operation.
Maintains a safe and clean reception area by complying with procedures, rules, and regulations.
Maintains documentation necessary for closing projects.
Monitors job installation schedule to check for preparedness
Manages the submission of new projects from sales areas.
Ensures all necessary documentation is completed, signed and returned to customers in timely manner.
Manages all document signature requirements through Docusign.
Organizes and establishes the setup of new projects following set standards.

Requirements

JOB REQUIREMENTS

Must be extremely organized and focused
Must have strong leadership capabilities and be able to quickly adapt to changing work demands
Must have the ability to answer the telephone professionally and speak clearly
Strong written and verbal communication skills
Strong Microsoft Office skills
Professional demeanor and customer focus skills
Ability to multitask and be well organized.
Epicor Prophet 21 or similar ERP experience.
Must adhere to all safety and housekeeping policies and guidelines.

EDUCATION

High school diploma or equivalent required.
Bachelor's Degree a preferred.
3 years of related experience in a similar role.

Apply

Vacancy posted 3 days ago

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