Bilingual Executive Assistant to CEO (NJ Based with Travel Availability)

Bilingual Executive Assistant to CEO (NJ Based with Travel Availability)

We are seeking a highly organized and proactive Bilingual Executive Assistant to support the CEO of a prestigious U.S.-based law firm. This is a fully remote position; however, the candidate must be available for occasional travel as needed.

Key Responsibilities:

• Manage and coordinate the CEO's calendar, ensuring efficient scheduling of meetings and appointments
• Act as the primary liaison between the CEO and internal/external stakeholders
• Handle sensitive and confidential information with professionalism
• Draft, proofread, and translate emails, reports, and other documents in both English and Spanish
• Prepare presentations, reports, and business materials as needed
• Organize and maintain digital files for quick and efficient access
• Conduct research on legal and business topics as required
• Arrange and coordinate complex travel itineraries, including flights and accommodations
• Monitor and prioritize emails/messages, responding on behalf of the CEO when necessary
• Provide support for personal administrative tasks as required
• Track and follow up on pending tasks, keeping the CEO informed of deadlines and priorities

Skills & Competencies:

• Strong organizational and time-management skills
• Ability to multitask and prioritize effectively
• Excellent communication skills in both English and Spanish
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace
• Experience with project management and collaboration tools (e.g., Asana, Trello, Slack, Monday.com)
• Problem-solving mindset and ability to work independently
• High level of discretion and professionalism
• Attention to detail and proactive approach to work

Minimum Requirements:

• At least 1 year of experience as an Executive or Personal Assistant, preferably in a legal or corporate environment
• Proven ability to work efficiently in a virtual setting (Note: This is a hybrid position)
• Strong verbal and written proficiency in English and Spanish (mandatory)

Benefits:

• Work remotely with a dynamic and growing U.S.-based law firm
• Opportunity to support a high-level executive and make a direct impact
• Competitive compensation based on experience
• Flexibility, with the opportunity for travel

If you are a proactive, highly organized, and bilingual professional looking for an exciting opportunity, we would love to hear from you! Apply now.

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