Division Project Support (Administrative Specialist 1)

Division Project Support (Administrative Specialist 1) Position within the Building Codes Division (BCD) of the Department of Consumer & Business Services, supporting division management and staff with a range of administrative responsibilities related to building code enforcement and related projects. Salary Range: $3,797 – $5,190 Eligibility: Employee Position – part-time telework possible after proficiency is demonstrated; regular office hours required. Responsibilities Provide administrative support to division management and staff for various division-wide projects. Establish and maintain procedures for customer service related to the Housing and Building Safety Section. Facilitate travel and travel reimbursement for the division. Coordinate fiscal-related activities, track deliverables, and facilitate smooth workflow. Coordinate activities across the division to ensure effective communication and operations. Assist management with developing procedures, systems, and forms necessary for service delivery. Minimum Qualifications Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data. • An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data. • An equivalent combination of education and experience. Requested Skills and Experience Experience developing positive and respectful working relationships with agency staff and diverse stakeholders to research and resolve conflicts, sensitive issues, or problems. Experience working with internal and external customers from varied backgrounds to research and resolve conflicts, sensitive issues, or problems. Experience with applying processes, procedures, rules and regulations, and record retention standards. Ability to implement and monitor short- and long-term agency goals. Experience facilitating travel and travel reimbursement. Familiarity with public meeting processes. Preference for candidates who are fluent in Spanish. Benefits Rewarding work in a productive and creative environment. Colleagues passionate about public service. Work/life balance with 11 paid holidays a year and a competitive benefits package. Advancement and learning opportunities that foster career growth within Oregon state government. Possible eligibility for the Public Service Loan Forgiveness Program. Equal Opportunity Employer The Department of Consumer and Business Services (DCBS) is fully committed to attracting, retaining, developing, and promoting the most qualified candidates without regard to race, gender, color, religion, sexual orientation, national origin, age, physical or mental disability, or veteran status. #J-18808-Ljbffr