Accounts Payable & Treasury Coordinator

Job Description

**Professional working proficiency in English and Mandarin required, to support daily communication with our offshore accounts payable team and Mandarin-speaking vendors.

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Accounts Payable & Treasury Coordinator Responsibilities:

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Review and manage daily Accounts Payable (AP) communications , including responding to vendor inquiries and coordinating payment schedules to ensure timely resolution of outstanding items.

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Oversee offshore AP support team activities , including:

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• Processing and reviewing daily AP batches.
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• Posting overhead (OH) expenses and reviewing monthly & branch expense consistency.
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• Posting and reconciling corporate credit card transactions.
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• Following up with Operations Personnel (OP) and Branch Managers (BM) regarding unposted invoices and outstanding documentation.
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Manage payment processing activities , including:

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• Entering daily ACH payment batches for manager approval.
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• Distributing payment confirmations and bank remittance advice after processing.
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• Initiating wire transfers, rental payments, payroll disbursements, and other scheduled payments for manager approval.
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• Processing intercompany transactions, including reconciliations and payment/receipt
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Administer vendor-specific payment procedures and Standard Operating Procedures (SOPs) , including airlines, CNS, ISC, online account funding, customs duties, and other contractual payment requirements.

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Support operational invoice processing by assisting with invoice postings and monitoring ISC invoice details to ensure timely and accurate recording as needed, for example batch posting.

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Monitor and manage cash flow activities , including:

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• Preparing weekly cash flow reports and short-term cash forecasts.
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• Managing daily bank balances to initiate fund transfers between bank accounts to support operational liquidity requirements.
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Assist with bank reconciliation processes by identifying outstanding transactions, researching discrepancies, and posting necessary adjustments.

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Maintain effective communication with OP and Branch Managers, General Ledger Accountants, and Accounting Management to promptly address operational, accounting, and payment-related issues and ensure timely resolution.

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Key Competencies

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• Professional working proficiency in English and Mandarin required, to support daily communication with our offshore accounts payable team and Mandarin-speaking vendors.
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• 3+ years experience
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• Cargowise experience preferred
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• Accounts Payable Management
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• Cash Flow Forecasting & Treasury Operations
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• Bank Reconciliations
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• Vendor Relations
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• Intercompany Accounting
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• Payment Processing & Controls
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• Process Improvement
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• Cross-Functional Communication
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• Offshore Team Coordination
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