Facilities Manager

Facilities Coordinator – Madison College Madison College is seeking a Facilities Coordinator to provide planning, coordination, and administrative support for maintenance, construction, renovation, and sustainability projects. This position helps manage the logistics and execution of small capital and facilities projects while contributing to the planning, documentation, and coordination of larger construction initiatives. Strong organizational skills, attention to detail, and the ability to manage multiple priorities while maintaining accurate project records are vital. The Facilities Coordinator supports project scheduling, budget tracking, invoice processing, facility drawing updates, inventory management, and the maintenance of districtwide facilities standards. The role also collaborates with internal departments, contractors, vendors, and other stakeholders to coordinate construction activities, equipment installations, and project‑related needs while minimizing disruptions to college operations. Schedule & Benefits Schedule: Monday through Friday, 8:00 am – 4:00 pm. Offers a hybrid work schedule, with the opportunity to work remotely up to two days per week (subject to change per Madison College policy). Benefits: Madison College offers vacation, holidays, health/vision/dental/life insurance, and participation in the Wisconsin Retirement System (WRS). Accountabilities Manage the planning, coordination, and logistics of small capital and facilities projects to ensure timely delivery, budget alignment, and quality outcomes. Contribute to large‑scale construction projects by supporting design development, documentation, and construction coordination to ensure consistency with institutional priorities. Maintain and update districtwide facilities standards to promote design consistency, regulatory compliance, and long‑term operational efficiency. Prepare and revise facility drawings using computer‑aided design software to support planning accuracy and maintain up‑to‑date facilities documentation. Oversee budget tracking, invoice processing, and project monitoring to uphold financial accountability and keep projects on schedule. Support the advancement of sustainability initiatives by coordinating planning efforts and contributing to the implementation of strategic environmental goals. Coordinate with stakeholders during construction and equipment installation projects to ensure needs are met and disruptions are minimized. Maintain facilities inventory records and conduct supply checks to support informed planning and resource management. Perform other related duties within the scope of the position as required for the efficient operation of the division and to support institutional objectives. Knowledge, Skills & Abilities Knowledge of construction management principles, building systems, and industry standards related to facilities projects. Knowledge of sustainability planning and facilities design practices. Ability to coordinate construction project activities, including budgeting, scheduling, and contractor tracking. Proficiency in computer‑aided design software. Ability to interpret technical documents such as design specifications, contracts, and construction plans. Ability to manage multiple processes, meet deadlines, and maintain accuracy in a fast‑paced environment. Ability to engage positively with all populations and communities, contributing to a safe and inclusive learning and work environment. Effective and respectful communication skills. Education: Bachelor’s or Associate’s degree AND equivalent relevant work experience. Experience: 1‑2 years of relevant professional experience. Additional Information Madison College does not offer H‑1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. This position will be open until filled with the first review date of August 2, 2026 at 11:59 pm. After this date, the recruitment may close without further notice. Application Documents Resume #J-18808-Ljbffr